Employee participation
Turn employee voice into better decisions
Loomio gives high-engagement workplaces a structured digital home for participation—so the people closest to the work can help define problems, develop options, and shape solutions.
Talk to LoomioTell us how participation works in your organisation. We’ll explore whether Loomio can support it.
Beyond engagement surveys
Participation means helping to solve the problem
Listening matters. But collecting employee sentiment is not the same as involving people in decisions that affect their work.
Loomio supports an ongoing practice: employees and representatives work through the issue, interests, options, and proposed solution together. Leaders retain their responsibilities while participation becomes visible, structured, and consequential.
Good participation is difficult to sustain with meetings and email
The process breaks down when only the people in the room can contribute, working groups cannot reach the wider workforce, or each initiative starts without the history of the last one.
The people closest to the work are missing
Shift patterns, dispersed sites, caring responsibilities, and meeting confidence determine whose knowledge reaches the problem-solving process.
Representatives struggle to represent
A small working group needs a practical way to gather interests, test options, and report back to the people affected by its work.
The method disappears between sessions
Facilitated work happens in the room, then fragments across notes, documents, inboxes, and presentations with no continuous record.
Your model, made visible
Support the participation system you already use
Loomio can be configured around established methods such as interest-based problem solving, representative participation, facilitated consensus, quality circles, and continuous improvement.
01 · Structure
Mirror steering groups and working groups
Create a clear home for each part of the participation system, with appropriate membership, visibility, and connection to the wider organisation.
02 · Method
Turn each phase into a guided template
Use your own terminology and prompts for defining the issue, gathering interests, developing options, evaluating solutions, and seeking agreement.
03 · Participation
Continue the work beyond the room
Facilitate live with Loomio on screen, then invite affected employees to contribute asynchronously from any site or shift.
04 · Outcome
Carry a clear solution back through the system
Keep stakeholder interests, options, feedback, consensus, and the final outcome together for reporting, implementation, and future learning.
Meaningful voice without false promises
You do not need to remove hierarchy to share better decisions
Self-managing organisations distribute formal authority. High-engagement workplaces may retain executive and managerial accountability while giving employees a genuine role in shaping the decisions that affect them.
Loomio makes that role explicit. People can see what is open for participation, who is responsible for the outcome, how input will be used, and what was ultimately decided.
New England Institute of Technology · Faculty and staff problem-solving
“It creates equality for problem solving that just doesn’t happen in conference rooms.”DJ Johnson, Professor of Game Development
Career university unlocks faculty brilliance beyond the conference room
A 75-year-old tech university discovered that its smartest people do their best thinking outside of meetings.
- Ideas from meeting-shy contributors
- Equal voice for introverts
- Faster resolution under tight deadlines
- Written decisions save editorial time
Designed together
A considered implementation, not another app rollout
Large-scale participation depends on method, facilitation, trust, and internal sponsorship. We work directly with your team to understand the system before configuring the software.
Collaborative process design
Map your groups, roles, methods, terminology, participation boundaries, and reporting needs before implementation.
A private environment
Give the participation system its own secure Loomio environment rather than placing consequential workplace discussions in a shared public service.
Support for adoption
Start with a real initiative, equip facilitators and administrators, learn from use, and expand when the practice is working.
Private hosting
A private, white-labelled Loomio built around your organisation
Employee participation can involve sensitive operational, safety, employment, and organisational information. A private Loomio host gives larger employers stronger control over security, identity, location, and the complete experience employees see.
Dedicated environment
Your organisation uses its own Loomio instance with additional isolation and security controls.
Deployment control
Run Loomio on your own infrastructure, or work with us to host it in a data centre that meets your country or regional requirements.
Single sign-on
Connect employee access to your organisation’s identity provider for a familiar and centrally managed sign-in experience.
White-labelled experience
Use your organisation’s name, domain, logo, colours, navigation, and entry experience so Loomio feels like your participation system.
Your language and structure
Rename groups, roles, activities, and interface guidance to match the structures and vocabulary employees already understand.
Your processes
Turn established facilitation methods into guided discussion and proposal templates, including the prompts, phases, documents, and hand-offs each process requires.
Your decision rules
Configure decision options, meanings, timeframes, participation rules, reason prompts, thresholds, and outcome guidance around the organisation’s practice.
Direct technical partnership
Work with Loomio on setup, configuration, migration, adoption, support, and carefully scoped product changes.
Start with the model, not the software
Tell us how employee participation works in your organisation
We’ll listen, map what you need, and have an honest conversation about whether Loomio is a good fit.
Talk to Loomio