Ben brought up that some people like to concentrate and time block their meetings in the morning so that their afternoon is freed up to focus/concentrate. Does the general principle of trying to schedule meetings in the morning work for everyone? I like the concept of not disrupting people and having long stretches to complete tasks so that people can achieve flow. Morning = planning, afternoon = execution, that order seems to make sense logically. Keep in mind some people are not morning people so the definition of "morning" is probably 9am until noon if you consider the night owls.

Not really clear what the team's capacity is. Simple exercises like capacity planning can help the team find out how much time members are actually spending on admin tasks or projects. Concept explained here: team playbook. I believe this exercise doesn't have to happen often but should help understanding and eventually improve team's capacity over time.

If a task is being worked on and there is no item to track it on Jira, the task is lost and time spent on it is not tracked by Jira. For project management reporting purposes, it's a good habit to make every task trackable on Jira, even if it's just a title without much details provided.