Loomio
Fri 11 Aug 2017 10:42AM

Extraordinary General Meeting

ST Sam Toland Public Seen by 373

Join the Meeting

Join the EGM here.

Download the Zoom client here (if you wish)

What is the EGM?

The EGM is the very first General Meeting of the members of Resonate. It is comprised of the 7 founding members, the candidates for the first Board and anyone else invited by the 7 (but they don't get to vote at this first GM).

What will be on the agenda

Brief Introductory Issues - Sam Toland

  • welcome
  • being recorded (for drafting minutes)
  • after 40mins we need to restart zoom
  • roll call (need 3 signatory members for quorum)
  • everyone on Loomio
  • messy first meeting
  • time-keeper

Brief Word from Peter Harris

  1. Standing Orders

  2. Elect the Board

  3. Appoint the Executive Team

  4. Formally admit our current membership

  5. Expand Founder Members

  6. Approve our Handbook (note include Loomio)

  7. Approve Code of Conduct CoC Requirements

Outstanding Items

  • Add all 7 sigs to this group
  • Add all prospective board members to this group
  • Add all prospective executive team to this group
  • Full List of Board members + Bios
  • Full list of members to be admitted
  • draft copy of operating manual
  • draft copy of code of conduct
  • draft standing orders
  • Full list of Founder Members (those that did not sign the incorporation documents, but will nonetheless be recognised as founding members)

Set a Date

Once we have completed above steps - we can set a date.

Proposed Board (via Peter)

  1. Kalam Ali Location - Germany, EU Background - business development, startups (works for Native Instruments)
  2. Mat Dryhurst Location - Germany, EU Background - artist, programming, social/political theory, crypto
  3. Soenke Zehle Location - Germany, EU Background - PhD academic in media theory, digital society
  4. Peter Harris Location - Germany, EU Background - Music, Web, Founder
  5. Sam Toland Location - Dublin, Ireland Background - law and coops
  6. Nati Linares Location - USA, Latin America Background - activist, artist rep, event organizer, tour manager
  7. Stephanie Merchak Location - Lebanon Background - artist
  8. Terry Tyldesley Location - UK artist + music tech - UK
  9. Cliff Fluet or Brina Murphy TBD week of Oct 2nd

BACKUPS
Brina Murray - artist - Scotland / Jamaica
Sally Stevens - New Orleans Cooperative Development Project + artist/community organizing - USA

AO

Ansgar Oberholz Tue 15 Aug 2017 9:04PM

Looks good and fitting to me!

ST

Sam Toland Wed 30 Aug 2017 10:46PM

@peterharris could you do me a favour and add all the proposed board members under "Elect Board" and tag them using their handles. And follow up with anyone we have missing from Loomio.

M

Mat Thu 31 Aug 2017 1:48PM

Looks good to me

ST

Poll Created Fri 22 Sep 2017 10:57AM

Call an EGM for the end of October Closed Tue 3 Oct 2017 10:04AM

Outcome
by Sam Toland Fri 6 Oct 2017 10:08AM

The best balance between having our signatory members + some board members in attendance is the 26th October 2017.

The Interim Board therefore calls an Extraordinary General Meeting for 4pm GMT on the 26th October 2017 to held at 12 Newmarket, Dublin, Ireland + online around the world. :)

Hello All,

We have been giving people some time to consider pre-induction documentation, and we have a few outstanding things to work on for the EGM, but it is important that set a date and work towards it.

I propose that we call a meeting with the follow agenda;

Agenda for EGM

  1. Adopt Standing Orders
  2. Elect the Board
  3. Appoint the Executive Team
  4. Approve Current Members
  5. Approve Additional Founder Members
  6. Approve our Operating Manual
  7. Approve our Code of Conduct

I am recommending we hold the meeting between the 20th October - 27th October. Any member can add additional dates, times to the time poll.

This poll will run for a week - I suggest adding your best times now, and returning to it at the end to finalise your times.

We will need a quorum of 5 signatory members + all the prospective board members (if possible).


Once this proposal finishes the following process will begin:

  • Peter + Sam to organise appropriate video conference platform, and make this accessible for all members on the day
  • give all founding members notice of the meeting (by email and with an invitation to an "EGM 2017" sub-group + details of video conferencing.
  • all the agenda points will be added to the sub-group as threads - with the information required for the decision
  • preliminary discussion can take place, and if agreed, we can start preliminary votes on Loomio prior to meeting Meeting to proceed on the day (this will speed up the actual meeting).
  • meeting to proceed on day according to standing order adopted
  • follow up on Loomio if required

Results

UTC Votes SZ SM TT N M PH AO KA P
Fri 20 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Sat 21 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Sun 22 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Mon 23 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Tue 24 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Wed 25 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Thu 26 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Fri 27 Oct 2017  3:00PM
5
 
 
 
 
 
 
 
 
 

9 of 11 people have voted (81%)

SM

Stephanie Merchak Fri 22 Sep 2017 11:29AM

Sorry about the "triple post". Just one question: it's 6 PM in what time standard?

ST

Sam Toland Fri 22 Sep 2017 11:36AM

@stephmerchak - all the times should be local (what you see is your local time, what I see is my local time)

SM

Stephanie Merchak Fri 22 Sep 2017 2:12PM

Ok great! Thanks for the clarification.

ST

Sam Toland Wed 27 Sep 2017 10:42AM

@peterharris can you ping our signatory members to participate in the poll when you get a chance - we need them for quorum.

ST

Poll Created Fri 22 Sep 2017 10:57AM

Call an EGM for the end of October Closed Tue 3 Oct 2017 10:04AM

Outcome
by Sam Toland Fri 6 Oct 2017 10:08AM

The best balance between having our signatory members + some board members in attendance is the 26th October 2017.

The Interim Board therefore calls an Extraordinary General Meeting for 4pm GMT on the 26th October 2017 to held at 12 Newmarket, Dublin, Ireland + online around the world. :)

Hello All,

We have been giving people some time to consider pre-induction documentation, and we have a few outstanding things to work on for the EGM, but it is important that set a date and work towards it.

I propose that we call a meeting with the follow agenda;

Agenda for EGM

  1. Adopt Standing Orders
  2. Elect the Board
  3. Appoint the Executive Team
  4. Approve Current Members
  5. Approve Additional Founder Members
  6. Approve our Operating Manual
  7. Approve our Code of Conduct

I am recommending we hold the meeting between the 20th October - 27th October. Any member can add additional dates, times to the time poll.

This poll will run for a week - I suggest adding your best times now, and returning to it at the end to finalise your times.

We will need a quorum of 5 signatory members + all the prospective board members (if possible).


Once this proposal finishes the following process will begin:

  • Peter + Sam to organise appropriate video conference platform, and make this accessible for all members on the day
  • give all founding members notice of the meeting (by email and with an invitation to an "EGM 2017" sub-group + details of video conferencing.
  • all the agenda points will be added to the sub-group as threads - with the information required for the decision
  • preliminary discussion can take place, and if agreed, we can start preliminary votes on Loomio prior to meeting Meeting to proceed on the day (this will speed up the actual meeting).
  • meeting to proceed on day according to standing order adopted
  • follow up on Loomio if required

Results

UTC Votes SZ SM TT N M PH AO KA P
Fri 20 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Sat 21 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Sun 22 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Mon 23 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Tue 24 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Wed 25 Oct 2017  3:00PM
4
 
 
 
 
 
 
 
 
 
Thu 26 Oct 2017  3:00PM
6
 
 
 
 
 
 
 
 
 
Fri 27 Oct 2017  3:00PM
5
 
 
 
 
 
 
 
 
 

9 of 11 people have voted (81%)

ST

Poll Created Mon 23 Oct 2017 11:46AM

Everyone ready for the EGM? Closed Tue 24 Oct 2017 5:36PM

I just wanted to make sure if everyone is ready for the EGM on Thursday 26th October?

Be sure to ask clarifying questions in this thread (or any of the sub-threads for each agenda item).

And be sure to let us know if you can't make the meeting.

Looking forward to it! :)

Results

Results Option Voters
Yes 6 P N AO SZ SM TT
No 0  
Undecided 5 PH KA VM SS M

6 of 11 people have voted (54%)

SZ

Soenke Zehle
Yes
Mon 23 Oct 2017 4:08PM

Hi all, as indicated on the poll, can't be there but am happy to stay involved.

SM

Stephanie Merchak Wed 25 Oct 2017 5:26PM

Is the meeting going to happen through Skype or...?

ST

Sam Toland Wed 25 Oct 2017 5:37PM

Hi @stephmerchak - we are going to use Zoom.

The link for the meeting is here. Ill post in the main thread context.

SM

Stephanie Merchak Wed 25 Oct 2017 6:39PM

Thanks a lot!

ST

Sam Toland Thu 26 Oct 2017 3:02PM

I'm on the call - ping me here or on slack if any issues. https://zoom.us/j/677625733

ST

Sam Toland Sat 28 Oct 2017 4:38PM

I'll aim to follow up next week with minutes + proposed date for Board meeting