Loomio
Thu 14 Aug 2025 7:04AM

Organizing Circle Meeting: 2025 August 14 (1500 UTC)

M MarieVC (social.coop/@MarieVC) Public Seen by 9

The Organizing Circle for social.coop will meet 2025 August 14 (Thursday) 1500 UTC - 1630 UTC. We will meet here: https://socialcoop.meet.coop/edu-koq-o2v-fqc (Eduardo's account).

M

MarieVC (social.coop/@MarieVC) Thu 14 Aug 2025 7:21AM

1500 [20 min] Opening

Check in [no notes]:

ADMIN:

  • Who is here?

  • Does anyone need to leave early? 

  • Confirm our next call on August 28 1500 UTC

  • Who is note taking?

  • Who is facilitating? Eduardo

Inform and Review recap from last call

https://www.loomio.com/d/nyf8YxSt/organizing-circle-meeting-2025-july-31-1500-utc-

(ALT: Calendar of topics, accessible on page 6/6 of the document ‘2025 OC priorities.docx’, see Mayfirst link above.)

1525 [20 min] Updates from working circles 

  • Finance

  • Tech

  • Community

  • Legal - defunct-ish

1545 [30 min] Agenda to be consented to

  • xxx

1615 [15 min] Close out

Tasks

  • What are you taking out of this call as a task or todo item?

Feedback

  • What worked well with this call and what could be improved? Explain why.

M

MarieVC (social.coop/@MarieVC) Thu 14 Aug 2025 4:36PM

1500 [20 min] Opening

Check in [no notes]:

  • 1 good news/person ;)

==============

ADMIN:

  • Who is here? Melissa, Eduardo, Marie, Ammar, Caitlin

  • Does anyone need to leave early? 

  • Confirm our next call on August 28 1500 UTC

  • Who is note taking?

  • Who is facilitating? Eduardo

==============

Agenda (consented)

  • 5 min recap

  • 20 min WGs updates 

  • 60 min Status about big conversations/ topics

15:20 [5 min] Inform and Review recap from last call

https://www.loomio.com/d/nyf8YxSt/organizing-circle-meeting-2025-july-31-1500-utc-

---- 

1525 [20 min] Updates from working circles 

  • Finance - No update since last OC Meeting (see above recap from last call)

  • Ammar contacted Open Collective asking if they can support issuing cards to collectives.

  • Tech - No TWG members present (they are planning to async update to 4.4.3 this week. they were too busy to meet this week)

  • Community - contact from a belgium collective asking for our practices. 

  • Legal - defunct-ish [From July 31st meeting: UK Safety Act - Dan to dm Luis about whether they can help with LWG].

  • What is our formal status? We have a fiscal host. Are we legally responsible? 

  • Platform 6 Development Cooperative was and is the fiscal host. That organisation is in process of being merged with innovation.coop (Innovation Cooperative Limited - a UK registered cooperative society).

  • Platform 6 does not see itself as a legal host. Innovation.Coop does see itself as a legal host. It works with Anthony Collins  Solicitors. 

  • The current domain registrar is Gandi.net. (in this context the term 'registrar' is equivalent to 'retailer').

1545 Big Conversations [60 minutes alloted at beginning of meeting, actual: 45 minutes]

-- a round of comments before diving in. Summary: Kathe worked hard to identify these topics from our meeting notes, analyze each topics for the kind of work that  this group needs to do, and to create a schedule to address the topics. We are not on schedule. 

-- importance vs. urgency: We should reserve space for important topics so that urgent topics don't take up the space. 

Big conversations:

    - equity planning and member care

    - fiscal and legal strategy

    - augmenting member inclusion in participation, power, governance. 

    - onboarding process (growth?)

    - at-large member selection 

    -- Member inclusion: Let's ask the community how to prioritize these topics. If we haven't already addressed them, then maybe they aren't so important. 

    -- Working on member inclusion can help us to keep the working groups to have continuity 

    -- Loomio: do we have a way to gather statistics around Loomio? For example, behavior of users. Are the same people commenting on all the threads? 

    -- how do we measure participation? what data we have? 

    -- worker/member participation first 

    Facilitator suggestion: let's see which Big Conversations are dependent/independent and how to tackle them. ...to see dependencies...  take into account time-sensitive decisions ... global visions...  

    -- rest of year: big conversations 

    -- how much time to reserve for big conversations in our upcoming meetings? Let's use half of our time in upcoming meetings for Big Conversations and half on updates and other topics. 

    -- 30 minutes feels realistic and we can aim for 45 minutes (which is half our time) 

-- Proposal: Let's reserve 35 minutes per meeting for the Big Conversations... for the three next meetings, and we will review our timing in the 4th meeting. 

-- PRIORITIES: 

  -- start with what can do 

  -- the budget  (supports and is recurring)

  -- doing some experiments to be reviewed and will help to define the ones for 2026 

  -- At large member selection and onboarding: time sensitive  

  -- Organizing Circle operations: how do we track tasks (and more, as described in the priorities doc) 

  -- Forming a Legal Working Group: critical 

  -- Budgeting process 

  -- Membership involvement, member participation 

-- We need to start on these topics. It need not be perfect. 

 "Perfection is the enemy of the good." 

1615 [15 min] Close out

- It was good to become reaquainted with the Priorities document. 

- Marie would like to work with Ammar on ways to approach member participation and raise awareness around where we need more member participatin 

- Melissa is willing to help with statistics on Loomio ... and we can have that convo on Loomio publicly 

She wants to discuss on Zulip when and where we will have our first community conversation (as discussed in previous OC conversations).

- Happy that we reserved space for Big Conversations at upcoming meetings.  

Tasks

  • What are you taking out of this call as a task or todo item?

==============

Checkout

Feedback

  • What worked well with this call and what could be improved? Explain why.