Staff Memo Writer Involvement

J Jenny Public Seen by 5

This thread is about the people, process, and tools we'll use to engage the Staff Memo Writers. Please comment on this thread to work out outstanding questions and provide feedback/answers to questions, or raise new questions or concerns related to how the process might need to be adjusted.

Who: Staff Memo Writers team: collaborative document



Outstanding questions

1.5 hour orientation session for Staff Memo Writers

TBD: January or first week of February?

What to cover? Will Bill Coleman lead again or will someone else?

Proposal assignments 

Grant Memo Writers can expect their assigned grants by Monday morning, Feb. 1st and are expected to complete their summaries by Wednesday, February 3, 2021

# of proposals per person TBD once proposals come in

Timeline of key activities (for reference)

How: Steering Committee member will do outreach and set expectations for Staff Memo Writer re: time commitment and invite them to put a hold on their calendar for this work. Google Drive will contain all proposals assigned to them, Staff Memo Writers will receive a PDF email of their Grant Memo that they submit. Does this Grant Memo template need adjustments?


Anne Hoyt Taff Thu 17 Dec 2020 7:09PM

Now that we have this set, it would be great if you could connect with Scott M. to help him understand the process and engage a few folks (not Pablo). If you prefer me to do that, please let me know!


Jenny Thu 17 Dec 2020 7:28PM

I'd be happy to reach out to Scott M. about that. @Anne Hoyt Taff


Anne Hoyt Taff Thu 17 Dec 2020 7:10PM

Can I get a PDF example of the Grant Memo? I can't look through the survey without making up info and it would be helpful to see it in its entirety.


Jenny Thu 17 Dec 2020 7:28PM

Yes, @Anne Hoyt Taff here is a PDF of the sample grant memo form for round 2.


Anne Hoyt Taff Mon 21 Dec 2020 6:18PM

This grant memo template is very thoughtful. The only addition I have is to capture information that helps us understand if the organization is community-informed - perhaps we can nestle a question to capture the leadership/staff demographics we ask for in the applications after the question about community partners, etc.? This seemed to be important to the Rev Committee and since we ask for it, I don't want them to have to go back into the applications to find it during their discussion.


Jenny Mon 28 Dec 2020 9:50PM

I made updates to the Grant Memo form based on your feedback.

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