Loomio

Event Operation Moving Forward [Discussion Period]

Y Yuko Wed 8 Oct 2025 6:13PM Public Seen by 29

Continuing the conversation from the last guild wide meeting regarding Event Rental or Client events at the guild hall. Having this revenue is important for the financial health of the guild and building capacity. 

What's being proposed:

1) Changing the Hosting Fee % 

  • Client event revenue to be split amongst 

    • 60% Prime Produce & Guild Hall 

      • 50% to Guild Operation 

      • 10% to Administrative role(s) - 

    • 40% for Host or Hosting team that is hosting the event (Daily cap $1,000)

2) Creating PPAC Community Funds (tentative name) 

  • The idea of sharing revenue with the guild came up in many forms. (Event Split, Proservice, etc..) and often get caught up in how to structure a policy around that. Setting a "Community Fund (tantative name) to start tracking numbers might enable us to have more clarity around that matter.

    Examples can look like...

    • Ticket revenue split that goes to the PPAC

    • Donation from attendees or partner clients that goes to the PPAC.

    • Events that are not quite “client” events or “member practices” and you want to contribute to the PPAC.

  • The members who wish to share revenue with PPAC will make an invoice request, or send via Zelle. (Piggybank team to discuss further if approved) 

  • The allocation of these funds will be determined by cooperative members or towards any necessary purchase for event related items such as Microphone, Chairs, Hiring cleaning services and more. 

This proposal aims to

  1. Establish the new revenue share structure for client events. 

  2. Step in towards securing the paid staff position to continue the event services. 

  3. Have a clear understanding amongst the members around the Event process at the guild. 

Past Reference 

Last Loomio Proposal regarding Event Hosting was on May 22, 2022. That vote has determined that Event Rental revenue will be split 50% / 50%, with half going to host(s) and the other half going to the coop. There is a cap of $1500/day for hosting.

NOTE

Detailed description of the proposal in google doc which contains Responsibility of the Admin role, definition of the client events, can be found here.

Proposed Timeline

Oct 7 ~ 20th - Discussion via Loomio 

TBD ~ Voting period via Loomio 

If/when approved this will implement on Nov 1st, 2025 


Any thought, feedbacks are appliciated.

MM

Michael Middleton Wed 8 Oct 2025 6:47PM

Thanks for posting Yuko! I apologize if I missed this as an element last night in the Guild meeting but I'd like to propose a later start time for the voting period. I have a lot of issues with the proposal - it would actually have made this week's event impossible to hold - and I would like time to articulate my thoughts. Unfortunately, this event is so wall-to-wall I may not have that time until early next week when the voting would have begun, and I'd have to vote block anyway. Is it possible to extend the Discussion period a week or two so we can get into some details? I look forward to discussing, as I do think we have to get something working here for sure.

Y

Yuko Thu 9 Oct 2025 5:10PM

@Michael Middleton Got it. Will extend the discussion period.

SD

Stephane Duret Wed 15 Oct 2025 7:00PM

@Michael Middleton looking forward to hearing your feedback especially considering your recent experience.

D

David Sat 18 Oct 2025 11:52PM

Just pitching here, will also comment in the google doc -- I think the first part and second part of this need to be separate proposals. The first part is something we've discussed in a lot of detail and is probably quite close to being something we could implement. The second (community fund) is an amazing idea, but I think needs a lot more refinement, discussion, and specificity before it is something we could vote to implement.

Y

Yuko Sun 19 Oct 2025 9:32PM

Observing some comments and things from people, holding off the voting process to continue the further discussion.