Loomio

Board Size : Operational Entity

BurningSeed Restructure Stakeholders PublicSeen by 14

Chart 11 of the AFR: How many directors should serve on the board? gave the attached results.

Pages 27-29 of the AFR deal with Board numbers
A total of 61 respondents selected ‘Another number’ to the above question. The more  common responses gave a number not included in the list above (19 respondents),  or else provided a range of number of directors (14 respondents). Another cohort of  respondents (16 respondents) felt that the number of directors should be proportionate  to the number of members. 

Those respondents that selected either ‘less than 5’ or ‘more than 9’ to the above  question were also asked to provide their reasoning. There were 109 responses to this  question. The more common reasons given for having a larger board (i.e. more than 9)  were either to incorporate diversity into the board (32 respondents), or else distribute  the workload (19 respondents). A larger board was also felt by 6 respondents to be more  representative. Those that felt that a smaller board (i.e. less than 5) was suitable tended  to answer that practicalities were important, insofar as a larger board would slow down  decision-making processes (19 respondents). 


What is the optimal number of Board Members for the OPERATIONAL Entity and why?

Madeline Fountain

It is my current opinion that the Council/Committee of Management for the operational entity should be 5-7 members with at least one chair filled by a Board Member of the Cultural Entity and a representative of the traditional owners*.

Should a second site need to be found (for back up, resting Matong, floods etc) I personally think staying within Wiradjuri Country makes sense as First Camp has made such a powerful and meaningful contribution to Red Earth City...but I admit to being ignorant of the many internal borders for groups within that vast area and this might be a silly idea.

Madeline Fountain

I also currently think that the member of the Cultural Org on this Council could be the Chair and have casting vote or veto powers.

Board Composition: Operational Entity

proposal by The Baron Disable voting

That there be 3 structures - a) a strategic committee, b) an ops committee and c) a board of directors.
a) Will be [analogous to town council]
b) Will have a leader for each department [x, y, z] and these will be be allowed for terms of 3 years, with a year for learning, a year for leading and a year for leaving (aka succession).
c) The board of directors shall be composed of 5 members of the cultural entity's board of 9 directors.

Eric Doriean

@The Baron Hope this is the right place to make comment on your proposal @ https://www.loomio.org/p/8DMS01zT/board-composition-operational-entity

Would you feel comfortable splitting this proposal into 3 parts?

The reason I ask is that I'm liking a and b from the outset and not sure about c. Not sure how others feel, but by splitting into bite-sized proposals, it may increase the chance for approval

Madeline Fountain

Snorky I agree about splitting things into things we can vote on without multiple layers. Maybe the way to handle it is to maybe put up prop#2 with the amendments you are suggesting?? We have to have three props to go to a vote anyway and I can't see any mechanism to ask for an amendment to be made, except if the proponent agrees to the change, and then other members may not agree with the new thing and so and so forth. I am getting a bit confused because this thread says Board Size but the prop includes composition. Same thing over on the cultural entity thread about size. This isn't a directive I am just trying to navigate the system myself and we need to iron out the kinks for voting rounds.

Proposal #2

proposal by Madeline Fountain Disable voting

For the operational entity, a peak Strategic and Governance committee (i.e. Town Council) will be established with a minimum of 5 and max of 7 members. Quorum is 4.

Cultural org board is the Operational board to begin with

proposal by Sam Closed Wed 11 May 2022 1:37PM

Outcome
by Sam

This topic has already been finalized. My mistake.

When we finish this process the Cultural Entity Board will have only one job, and that's running Burning Seed. I find it extremely difficult to justify a second election, and second board between them and the event.

I reckon that upon its creation the Operational Entity is run by the Cultural Entity Board, and if there is a need for the Cultural Entity to distance itself from the Operational Entity (for example if a slew of exciting, new programs and events start incubating in its portfolio!) then the community can just add those features to the Operational Entity and sort out the relationship to what it needs to be at that time, depending on the actual need to separate the two.

I think we're jumping the gun on it by doing that now.

Plus I think it's structurally inclusive to keep the voting process and structure simple so that our whole community (and not just those of us with corporate experience) can understand it and engage.

Of course, the board can implement any of the proposals above if they choose. But the community will have entrusted them with that decision in their vote.

Results

Sam
Block

Sorry, didn't realize this had already been covered.