Budget
Sam Lee
Public
Seen by 13
Decision has been made
Who made the decision: Sam Lee
When was the decision made: 02/12/21
Decision summary: In line with origional proposal. Have a two money pot system. POT 1 = fixed costs + small buffer, POT 2 = dreams donation pot. Use a dreams platform to distribute POT 2.
Trello actions:
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Finalise fixed costs of POT 1
Insurance
Buffer %
Accomodation breakdown clarification
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Set up dreams platform
Write guidelines
Decide on dates [Dependant on membership prcess]
1st AP of Celtic Burn 2022
AP - Budget:
My vision for Celtic Burn (in line with the constitution) is - "How can we get as far away from a traditional festival structure as we can" and "How to facilitate decentralised doing while still engaging amazing creation". Here is some interesting reading about "free black rock city burn" this year https://gisellebisson.medium.com/the-2021-renegade-peoples-burn-an-anarchist-alternative-to-burning-man-redefined-fire-ba7695b8e5dd
The way normal budgeting works is - A small group of people/ person forcast what the community needs for a given event and then notify the respective budgeted areas e.g. "gate- this is your budget". Then add a buffer to that total budget and divide by number of members. A step above this is that the respective areas get together first to estimate their needs and feed into the budget creation.
Budget Proposal: A small working group has a meeting to establish our FIXED costs + a small buffer. That total is divided by number of people, and all people pay that base cost into POT 1 (e.g. £40).
POT 2 is a donation based pot for all the extra things that the community decides it would like. When people purchase their membership (POT 1) they are equally presented with POT 2 to donate into. When all memberships have been taken and all donations made, POT 2 becomes our total "dreams" budget.
How to fund dreams? - Use a dream grant type process where Dreamers creat "profiles" for their dream e.g. MAKE THE GATE NICE AGAIN with a description + budget, then on a given date the most highly "voted for" dreams are funded. For me this really ticks the boxes of Inclusivness, Co-creation and Decentralisation.
Decision deadline - 3 days after next meeting (2th Dec)
Vic B Wed 1 Dec 2021 10:20AM
Ahhhh right- that clears that up. I thought Sam had referred to 110 as a final figure so that's with the cheeky addition added in rather than full adults. Understood.
Fran Ellis Wed 1 Dec 2021 10:17AM
The only thing with re-releasing unused kids tickets is the max. attendees is supposed to be 100. So the kids would be a cheeky addition
Vic B Wed 1 Dec 2021 8:51AM
Not sure what payment platforms have already been floated but I suppose something like that will add to the transaction fee which we havent accounted for? Manual processing with a good old spreadsheet might be the way!
Emily H Tue 30 Nov 2021 8:50PM
also agreed!!
-- the yurts, do we know if we are able to cancel them at this point or is that locked in?
-- single cost at c75pp with two installments seems v reasonable to me! that way the low budget tickets can moderate themselves via no / v minimal contributions to pot 2.
will two installments complicate payment process however? there was an option for manual ticket processing (free) but this will double the workload there.
looking into insurance asap so we can lock down that cost
Vic B Tue 30 Nov 2021 6:16PM
Yes to paying in installments!
Item removed
Vic B Tue 30 Nov 2021 6:08PM
Hello!
I agree that 100 x full price would be simpler and would also say that if we dont get any kids or u17s then we could open up a final release of full price tickets for those remaining out of the 15 forecast which could also be added to the buffer.
Fran Ellis Tue 30 Nov 2021 10:59AM
Personally I prefer Option 1 (Memberships forecast sheet 2), IF we decide to slim down fixed costs by cancelling the additional 2 yurts and reducing buffer from 20% to 10%.
So: sell 100 x adult memberships @ £75pp + 15 x under 18s memberships (u15s go free, 15-17s = £30. Any monies raised from teen memberships contributes to buffer). No lower priced tickets but everyone has the option to pay in 2 installments. The first being a £25 deposit, the second being the final £50, due on payday in Jan or Feb.
Fran Ellis Tue 30 Nov 2021 9:53AM
BUDGET
Reducing costs
Wow, l propose we seek to save some dosh somewhere to make it more affordable. I've done some rough calculations on sheet 2 of the fixed costs budget. See here. If we ditch the additional 2 yurts (booked for duration), and reduce the buffer from 20% to 10%, adding on £350 for insurance, our total fixed costs would be approx. £7476.70. This would be a saving of around £2.4k when including insurance.
We could let members know that there are 2 luxory yurts on-site that we decided not to book to reduce costs. If members want to coordiante and book them as sleeping spaces themselves, they'd be free to do so. Members could also propose to realise dreams in them, and try to raise the cash for them through the Dreams process.
Insurance + Buffer
If we reduce the buffer to 10% we'd only have about £680. This is likely less than the excess on insurance, which is £1k for Micro Burn. Risk worth taking? We could probably make up the dosh if we absolutely had to due to something going terribly wrong. Another consideration is that we wouldn't have much £££ to seed something next year (presuming the buffer isn't spent). BUT if a venue costs £6-7k we'd probably be able to make up a deposit.
MEMBERSHIPS
Based on the alternative fixed costs, I've drawn up 5 possible options for memberships prices. See Sheet 2 here.
Children's memberships
Done some calculations for all u18s going free, or u15s going free and 15-17s priced at £30pp. We may not have many teens attending so any dosh raised from that could go in the buffer, and not be counted on to cover our fixed costs.
Low Income options
I reckon £50 is a good price for low income options, even if the standard membership price reduces. Another possibility could be all standard price, but there's an option to pay, say, a £20 deposit and the remaining amount around Jan (or Feb?) payday. If final amounts not paid within a few days of deadline, memberships can be re-released to those on waiting lists. I think this is pretty fair...
Fran Ellis · Wed 1 Dec 2021 10:22AM
Will defo be more complicated to manually manage 2 payments but nothing that a good spreadsheet can’t handle, I imagine 😅 would have to make clear that there’d be no chasing people for the final payment - there’s a deadline to plan for, and if second payments aren’t received within EG 3 days tickets will be re-released.
On platforms, I think using a payment service over bank transfers would be easier but if we use PayPal for EG, we’d probably have to pay business fees. Just used a Typeform to pay for something and it integrated Stripe to make the payment. Just checking how much that costs but I think it’s 2.9% + 30p per transaction. I’m wondering if we could add that on as a ‘booking fee’...