CoTech summer gathering at Selgar's Mill.
Poll extended until Friday 30th as requested by @Autonomic Co-operative. New text in orange, outdated text
Proposal has been updated following discussion below. New text in red, outdated text
Poll has been closed and a new one opened :)
@Sion Whellens (Principle Six/Calverts) first raised the idea of joining the CoTech gathering together with the Worker Co-op weekend on the forum here and it was discussed further at the CoTech Spring Gathering where we decided to run a poll to gauge interest.
The Worker Co-op Weekend will be running from Friday 22nd July - Sunday 25th July at Selgar's Mill, the space which is now being managed by Stir to Action. The CoTech gathering would be on the Friday during the day, meaning we would need to arrive on Thursday 21st evening, which means extending the booking at Selgar's Mill by a night at a cost of £1500 (inc of 5% VAT). This cost includes accommodation (camping and in rooms) and facilities (cooking, internet etc, washrooms) but not food.
It seems like at least 9 people are interested in attending (the poll was only live for a week), and the majority of respondents to the poll (4/8) felt that we should use the CoTech fund to cover the cost of the extra night at Selgar's Mill, plus food/drink for the Friday night/Thursday day.
The Worker Co-op weekend will continue on from Friday night - Sunday.
It would be very nice to see people in person
Selgar's Mill looks amazing and it would be great to support Stir to Action
A more integrated worker co-op movement is a stronger one, this will encourage members to participate in the Worker Co-op weekend and form connections there
Covering the cost with the fund means people are more likely to be able to join, particularly after a potentially difficult year. This will also hopefully go some way towards addressing the travel cost/time to Devon.
We commit to covering the cost of an extra night at Selgar's Mill (which will be a maximum of £1500)
and the cost of food and drink for the Thursday night and Friday day time, estimated at £200 if it is not covered by ticket prices. Tickets will be sold via Co-ops UK at an equivalent price per night to the Worker Co-op weekend, which hasn't been confirmed yet but the prices from the last one were £66 for 2 nights camping, £84 for 2 nights in a room.
Camping (2 nights Fri & Sat) - £60 + VAT for members and £85 for non-members
Dorm (2 nights Fri & Sat) - £80 + VAT for members and £115 for non-members
Private room (2 nights Fri & Sat) - £100 + VAT for members and £145 for non-members
Saturday daytime only - £30 + VAT for members and £43 for non-members
They have agreed to give us a ticket to cover Friday night and Saturday day for the camping option only, at around £45 for members.
Accommodation - both camping and in dorms/rooms. As we will be there first, all the rooms will be available on the Thursday night. However, we don't want to be blocking them all throughout the weekend if people are staying on - so there are some logistics to be managed there.
Food - there are ample cooking facilities at the venue so we can cook throughout the evening/day, with enough willing volunteers. (I would love to hear if people are willing to do this or not.
Otherwise, we can order food or go to the pub, but the budget might not totally cover that). Any surplus from ticket sales will go towards the catering costs and we can create another proposal re. how to manage food there. Any surplus beyond that would go back into the CoTech fund.
We need to let Co-ops UK know our decision as they will add it on the their booking form, making it easier for us all. So a short timeframe is necessary, and the poll closes in a week.
Ask any clarifying questions
Raise any critical concerns
Vote in the poll if you are a contributor of the CoTech fund
Comment below with suggestions/questions/volunteering to cook etc etc.
Poll Created Tue 20 Apr 2021 1:45PM
CoTech Fund - Proposal to cover costs of CoTech gathering at Selgar's Mill. Closed Thu 22 Apr 2021 4:26PM
Closing to open a new poll which reflects updates and discussion
|Results||Option||% of points||Voters|
1 of 133 people have participated (0%)
Sion Whellens (Principle Six/Calverts)
Tue 20 Apr 2021 1:46PM
If Solidfund goes ahead with a strategy session on the same day, and/or Young Cooperators Network goes ahead with a gathering on the same day, then costs could be shared. However these 2 groups have yet to consider. If one or both of them wanted to be there on the 22nd, it should be straightforward to manage numbers and meeting/breakout spaces to meet everyone's needs.