Organising comedy night 17 Jan

What other things do we need to organise for Weds? Who is meeting/welcoming Viv and other comedians, do we need an MC for evening? Is bar sorted - do they have sufficient staff on hand? People on door etc.

I'm not sure the Facebook advertising is working that well. I've spent £25 and it has been seen by 3250 people. Whilst we've had 180 "engage" with the post (likes, shares, clicking on the photos etc) only 5 people have actually clicked the link to Eventbrite - hopefully 2 or 3 of those have actually bought tickets and we'll recoup the spend.

We've also had some negative comments which have been hidden, including some people speculating that they may come and pay us a visit. Should I stop advertising and save budget for Hugo D or continue?

My targeting was for either people with "leftish" interests and also people interested in stand-up comedy, which is probably where we are getting the detractors.

Hi Sally, really helpful to know what response you've had on Facebook. My recommendation would be to stop advertising the comedy night and promote Hugo Dixon from the end of this coming week. The leaflet advertising both events is in circulation which will hopefully help boost sales.

Thanks Sally, at least you got the word out as far as possible. Good idea to save the rest of the paid advertising for Hugo after Wednesday. We are currently on 28 tickets sold for Hugo, hope to get at least 100 for that too, to make it a decent turnout and worth his time.

Nick Steel (bath comedy) has sourced the acts including the MC and is in charge of tech on the night. I will e mail him today to check what we need to do in terms of meet and greet and will also check that we can access the venue from 6 for set up and that they will have 2 people working on the bar. I will also check how he wants the acts to be paid ie by him or us direct. Let me know if there’s anything else I need to raise with him?

That's great. I can be at venue for 6pm to help with set up. I assume we need 3-4 others from Bath for Europe to help. Please say if you can. Also is this an opportunity for one or two of our new joiners to help alongside the usual suspects? Tony - any ideas who we could ask?

Also we can put Hugo Dixon flyers on seats - I will be getting some more from marcom this week so will bring some along. Are we having a stall too - or at least some way to capture anyone who expresses an interest in joining?

Alison - will the MC do all the introductions etc or do they need someone from Bath for Europe to do an initial greeting/goodbye? Does he cover it if there are any no shows eg illness?

I will put a call out to a few new supporters to help. Who is 'running ' this from our side, making sure all eventualities are covered, and volunteers know what they need to do? Not offering, just asking!
I am thinking tasks include, everything from leaflets on chairs. Setting up stall, people on stall, donations buckets after event, supporter sign up cards, new volunteer sign up sheet, collecting tickets, selling tickers for hugo dixon, welcome and closing thanks (claire?) liason with nick steele, and bar etc. Etc. Has someone taken ownership of the whole evemt so it is guaranteed to run smoothly from our side, as i am sure it will!

Do we really need to have a pop-up stall on this occasion? I agree we should put Hugo
Dixon flyers on the chairs/tables, and we should have 'stay in touch' cards for new people to sign up, and a couple of blue buckets to catch people on their way out at the end.

Count me in to help set up.

I dont think we need to lug the stall there, we can use one fo their tables to put spare leaflets, badges etc and for people to come up to us after and talk to us...Worth bringing some EU flags and UJ's though. Brexiteers are certain to be there!