Loomio

CPWG Meeting Management

JZ Jonathan Zuck Public Seen by 22

Seems as though we're already running out of time and we could use more interactivity on the, albeit large, calls. This is just a place to share thoughts and make proposals.

JZ

Poll Created Fri 8 May 2020 8:05AM

Polls on each Topic Closed Mon 25 May 2020 8:03AM

Since the primary purpose of the CPWG calls is discussion, one way to increase interactivity on the calls would be to use the polling feature of Zoom. What if every presenter was asked for questions they plan to ask the CPWG as part of their discussion and the staff created polls to collect answers to those questions?

Results

Results Option % of points Voters
Agree 100.0% 10 JZ HC SB JH MM NA JS AC HA GC
Abstain 0.0% 0  
Disagree 0.0% 0  
Block 0.0% 0  
Undecided 0% 0  

10 of 10 people have voted (100%)

MM

Marita Moll
Agree
Fri 8 May 2020 4:10PM

I think polls on zoom are great, but I also think they need to be used with discretion. Some presentations are for information rather than decision making. We could be using them more just as an indication of what people are thinking

NA

Nadira AL-Araj
Agree
Sat 9 May 2020 4:45AM

I assume here it is a pre-designed options

GC

Gordon Chillcott
Agree
Wed 13 May 2020 2:10PM

The idea is sound. There are some procedural questions, such as how far in advance of the presentation would the questions be submitted - I don't want to put any more stress on the presenter, if that is possible.

AC

Amrita Choudhury
Agree
Thu 14 May 2020 12:41AM

Poll help in gauging the understanding and sentiment of the audience, therefore is a good tool

JZ

Poll Created Fri 8 May 2020 8:07AM

More Disciplined Chat Closed Mon 25 May 2020 8:03AM

It's very difficult for a presenter to manage a queue AND keep track of questions in the chat. What if we decided that if you have a question, you raise your hand and only use chat to comment. That way the speaker doesn't need to track that and can check the chat after the call?

Results

Results Option % of points Voters
Agree 54.5% 6 JZ HC ED RM JS YL
Abstain 0.0% 0  
Disagree 36.4% 4 JH MM NA AC
Block 9.1% 1 SB
Undecided 0% 0  

11 of 11 people have voted (100%)

MM

Marita Moll
Disagree
Fri 8 May 2020 4:07PM

Putting a question in chat is more efficient, takes less time. Maybe staff or anyone could signal a presenter who is missing a questions. In fact, that already happens much of the time

NA

Nadira AL-Araj
Agree
Sat 9 May 2020 4:48AM

I agree because it is about efficiency, because some of the interventions are repetitive and does consume the session time

NA

Nadira AL-Araj
Disagree
Sat 9 May 2020 4:50AM

To be more efficient it is better to ask everyone to write their questions on the chat because some of the interventions are repetitive and does consume the session time

SB

Sebastien Bachollet
Block
Tue 12 May 2020 8:49AM

As for other pruposes (like HIT) we need to split the duties and learn how to do it in a virtual environment. One in charge of runing the show, one giving the presentation and aswering the Q and eventualy one in charge of reading the Q to the presenter. One other reason to do so is that not everybody is on Zoom (and chat) and maybe only on the phone and cand read anything.

ED

Eduardo Diaz
Agree
Wed 13 May 2020 9:16PM

What about if before the presentation we designate a rapporteur and have that person be on the look for questions and when the presenter is ready for them then the selected rapporteur can just ask them?

JH

Judith Hellerstein
Disagree
Wed 13 May 2020 11:43PM

Plus1 to Marita. I feel the same as she does

AC

Amrita Choudhury
Disagree
Thu 14 May 2020 12:45AM

Both option of putting question in chat and raising hand should be allowed. Infact putting a question on the chat with a <question> tag helps in easy identification and understanding. Written questions are always easier to understand.Also many times participants in a session may not be able to speak or the session may not have that much of time to take questions at the end.

NA

Nadira AL-Araj Sat 9 May 2020 4:52AM

How to remove my earlier response? I got the reply, my earlier response is not counted

JZ

Jonathan Zuck Sat 9 May 2020 6:28AM

Sorry, I didn't understand you question. did you want to change your vote or remove your comment?

NA

Nadira AL-Araj Sat 9 May 2020 8:19AM

Yes, I was attempting to remove the comments thinking it is related to the vote. But when I looked at the vote results I found out my new vote eliminated the old one.

so is there a way to remove the first comment?

JZ

Jonathan Zuck Sat 9 May 2020 5:32PM

I think you click on "edit" and from there you can delete

NA

Nadira AL-Araj Sat 9 May 2020 6:48PM

The edits work here but not on the comments of the poll

JZ

Jonathan Zuck Sat 9 May 2020 6:29AM

@Marita Moll I guess that's my point. Should we be using the calls so much for just briefings or could those be better done as webinars or something. Seems to me the reason for making a presentation on a call is to get feedback, no?

JZ

Jonathan Zuck Sat 9 May 2020 5:35PM

@Nadira AL-Araj , you seem to be suggesting that we might want to use ONLY the chat for questions/comments to avoid repetition so we don't ever call on anyone to intervene verbally? A part of me likes that idea but I don't think we'd get away with it!

NA

Nadira AL-Araj Sat 9 May 2020 6:47PM

Agree, particularly to those on the audio bridge but as much as possible to encourage comments/questions on the chat that would be good

SB

Sebastien Bachollet Tue 12 May 2020 8:45AM

Please NO. You have people who are more writer than speaker and the other way around. I realy prefer to talk but the tools (like this one) obliged me to write. Too much...

JZ

Jonathan Zuck Tue 12 May 2020 10:12AM

That makes sense but how do we keep people from babbling on too long or saying exactly the same thing as the person before them. We need to. do some training perhaps.

SB

Sebastien Bachollet Tue 12 May 2020 10:58AM

I suggest 2 things

Use a 2’ timer for all

Ask the usual suspects to be exemplary

NA

Nadira AL-Araj Wed 13 May 2020 6:32AM

Another way, at the beginning of the meeting to remind the participants that no need to take the mic if the discussion point was raised by any other participants.

Some participants think that talking in the session gives indication that they are active. Maybe to assure to the participants that getting and contributing into drafting team what makes an active participant.

JZ

Jonathan Zuck Wed 13 May 2020 8:22AM

Good idea. Perhaps this is a good reason to use polling so people feel engaged but don't feel the need to make repetitive interventions

JC

Justine C. Wed 13 May 2020 11:26PM

Perhaps folks can post +1's in chat in agreement; we really should limit use of polls to answering a proposed position or question.

JZ

Jonathan Zuck Sat 16 May 2020 1:33AM

Why do you say that @Justine C. ? Isn't a poll quicker than counting +1s in that chat?

JC

Justine C. Sun 17 May 2020 2:27AM

Depends.

  1. Polls are better for yes or no questions. And if staff need to prep for polls in advance, then how to use polls in relation to comments coming in on the fly?

  2. I feel too many polls are disruptive and folks may get lost in terms of timing - so polling during a call may be problematic.

JZ

Jonathan Zuck Sun 17 May 2020 2:51AM

Well, it's all an experiment but polls can be yes no, multiple choice, multiple choices. That covers a lot of ground. You're trying to get feedback on language and I thi K that's REALLY rough. Multiple languages, etc. People presenting to the CPWG need to
have thought questions, I think. Which of these are priorities? Which of these two things is more important, etc. Most aren't really capable of suggesting better language. Just my thoughts on a Saturday evening

Jonathan Zuck

Executive Director

Innovators Network Foundation

www.InnovatorsNetwork.org ( http://www.InnovatorsNetwork.org )

JC

Justine C. Sun 17 May 2020 2:58AM

I am only answering to "Why wouldn't a +1 in chat work as well as or better than a poll to indicate support for a comment?"

To be clear, we are on the "More Disciplined Chat" thread.

HA

Harold Arcos Tue 12 May 2020 4:24PM

JZ seem this is an open question not a proposal. This is a good exercise to check the sort of sentences that we built to leave, either to comment or vote. An Idea would be debating it and a Proposal would be at the end of debate with a sentence more complete, then we will be vote. A bit like our process to discuss positions in Alac that you presented but throug this great tool, loomio.

JZ

Jonathan Zuck Tue 12 May 2020 6:33PM

Sure. More than anything, I was trying to show how Loomio might be used. There are a couple ways to take the "temperature of the room," one of which is the Poll and the other is the Proposal, which is just another kind of poll with fixed answers. Ideally, we would do a bunch of these little things along the way in a conversation to see if consensus was forming and ultimately, if we got a strong response one way or the other, we would have a documented consensus that we wouldn't need to constantly revisit...at least not without intention! ;)

SB

Sebastien Bachollet Mon 1 Jun 2020 2:51PM

It maybe also usefull for the one(s) leading a(ny) call to try to engage all. Asking the one not talking (or writing) to take the mic and help them to be beter engage.

JZ

Jonathan Zuck Mon 1 Jun 2020 3:02PM

You mean just call on someone to speak like they do in law school? Not sure how people will react to being put on the spot

JH

Judith Hellerstein Mon 1 Jun 2020 3:04PM

Yes Jonathan,

I think that is what he was saying. But you could also say, if
you prefer to respond in the chat instead of speaking that is also
OK. This way we can encourage them to engage but also give them an
out

Judith


Judith Hellerstein, Founder & CEO
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SB

Sebastien Bachollet Mon 1 Jun 2020 3:18PM

Yes Judith. We need to find a way or ways to involve more people. We can just leave the mic to us the usual suspects even if waht we say is very important and so unique ;)