A second sheet for managing the budget is created in the spreadsheet : https://docs.google.com/spreadsheets/d/1gtMxIw7hH4Qh--_E1di62P4tfLLUmuEjWAYQD1JgJTo
I recomand to have separate tables/sheets for previsional, and follow-up of the expenses, and to delete the columns of expenses (from A to H) in the sheet1, just to be sure that we are all in the same document.
We should discuss :
- the amounts, numbers and quantities in the doc
- confirm which person/organization is in charge to do the funraising
- what documentation do we need if it doesn't already exist
Thank you @fredericsultan for this budget.
I wanted to give a general update on where we are at with approaching funders.
-FPH - small travel fund already transfered
-OSIFE - project description written, waiting on David and @sophie to review to submit large application
-Guerilla Foudnation - Sophie and then Nicole contacted them via email
-Lunt F - Waiting to meet one of us next time in Brussels
-Rosa Luxemburg - No contact
-Heinrich Boll - No contact
-European Cultual Foundation - Cannot say yet, no timeline given (as of meeting July 17 in paris)
-Participation department of Madrid council - Marcos from Medialabprado is writing to them (as of call July 17)
At the end of June I had set up a framadate for a call on Budget but I don't think it ever happened as I went away. Can we continue strategizing on this? I will post a 2-pager for funders that is a useful overview of the event.
It's just a general two pager, you can cross-reference with the budget Frederic posted above to see our needs.
Good news, MLP has 1,200 euros of non-travel funding (so could be facilitation, translation, documentation, etc.)
There is also 1,000 to spend on accom and flights
Patricia is also talking to Matadero about some accomodation (approx 4 apartments)
Their proposal is for this 1.2 to go to Ana Mendez and liasing with the laborotorio
So, Commons Network has submitted proposal for ECA madrid to OSIFE; also to Lunt Foundation for documentation
Lunt F meeting on this is Aug 23. Hopefully we can have a response soon after but I don't know.
OSIFE I can't remember when we can expect a response, some time in September. @sophie40
We are running into a budget problem in that we have on hand a bit less than 7k now (I'm updating the budget now to reflect this).
We want to start asking people to get tickets, but can't confirm people to spend to much before confirmation from OSIFE.
We also need to allocate 2k or so for catering, which is a collaboration with TEF. They are doing a lot of work and it'd be nice to give them a clear answer.
So I propose to allot
= 1.7k for lunch
= max 5k worth of travel - make distinction by delineating, based on form responses, the "farther away" countries... and urging them to buy now (calculating for a total well under 5k).
I need people to confirm before I do this and start communicating with the relevant people (participants, Transeuropa organizers). Especially I need confirmation from P2PF @staccotroncoso since they hold this money. We can talk privately if you want.
ECF has confirmed 3k... but we have to submit budget/proposal in Sept.
Who/which organization should plan to submit this proposal?
@sophie40 @fredericsultan @gaelle11 Let's figure out how to do the proposal
sorry I'm confused, which one?