Hugo Dixon and Recruitment Thurs 1 Feb

I will promote heavily on Facebook over the next few days, including in other remain groups. There was £25 left over from the £50 FB advertising budget (£25 spend on comedy night) - will do some targeted paid advertising too.

1)I will contact Hugo to reconfirm start time of 7. We need a facilitator to introduce and manage questions. Is that you Claire? From past experience I suggest we collect two or three questions at a time. If someone goes on too long, or off piste the facilitator closes them down. I am not sure the micromanagement of questions in advance would work that well for us. We have considered it before and ruled it out, though I cant remember why.
2) If we break after Hugo for 10 minutes we will lose a good proportion of the audience, but perhaps no way around that. If we have 8:30-9:15 to play with (that's plenty, people will get knackered, they started at 7), I suggest rather than a list of what we have done, a 5 minute intro , ( Claire again??) about our direction for 2018, taking the campaign to brexit areas, listening to brexiteers, gradually winning them over, being election and referendum ready, Next 15 minutes, ask the floor what they think we need to collectively prioritise and if they can help to make it happen, just ideas, no speeches.
second 20 minutes explain where we need volunteers, and have some well organised tables at the back of the room for people to sign up.
3) Happy to help facilitate if needed.

I think we should have 2 Bath for Europe people involved in chairing the event - one to introduce Hugo, act as a facilitator for questions etc. and the other to deal with the second part i.e. our direction for 2018. Perhaps Clare for the second part and someone else to open it? Someone who's not open/chaired an event but who is familiar with Hugo and his writings - volunteers?

Happy to do 'our direction' bit. I will write something. A couple of initial ideas - as well as general appeal for help, would it be more tangible if we said we had actual 'vacancies' to fill? That way people won't feel they have to muscle their way in - there is a ready made role for them to fill. Eg we need an event organiser, street campaigners, a sub-editor for blogs, a letter writer etc - basically where someone has said 'I need help with X' let's ask someone to come and do that.

I am not 100% sure yet I can be there. If I can be ( hope to confirm soon) I would be happy to act as the facilitator during the Q&A I have done this numerous times at international conferences, (although not usually with hostile audiences - although Russian physicists can be remarkably stroppy :-)

I suggest we do the volunteer recruitment slightly differently this time. How about having two very specific asks- 1) be a street champion occasionally delivering leaflets in your street and 2) helping on one of our two stalls. To make things as simple and unintimidating as possible we should have a table with a list for champions to sign up leaving their address and tel and another table with a sheet listing dates and venues of the next 4 weeks stalls so people can put heir name against a date and place. We could have a third ask for those with organisational skills: help organise our monthly pulse and our next talk. Again a sign up sheet required. Probably better than just asking people to generally help with events.Its too vague.

OK, sounds good, Tony. However, we must have at least two definite (established) volunteers to coordinate the two street stalls on the next four Saturdays. I can be one of the Bath volunteers most Saturdays, but not always. (eg. I can't on 3rd March). Please come forward and commit to specific Saturdays/street stalls before the Hugo Dixon event!

Agreed

I'll start a new thread with a link to the Doodle page for the Bath street stall - up to the end of February. Please complete asap so I know who can come! Thank you.

I have drafted my speech for the recruitment part of the evening and attach for you to see. Happy to have any comments eg who will be manning each group at the end. In another thread I have suggested that meetings are set up for the Events and Outreach groups so there is something definite for people to come along to, in addition to the Media mtg.

Looks great! Can you add a specific line about a call for students and young people to come to the Pulse on 4th Feb.

Update - 65 tickets sold, no free students tickets booked yet. Please advertise widely wherever you can. Tickets are £5.90, and we have free tickets available to students with a NUS card - they should still book a free ticket on Eventbrite so we are aware of numbers.

Let me know if you need any help on the day Alice. When are we allowed in to set up?

Thanks Linda, that would be great. I will post details below to the group. :heart:

Can you let us know whose booked to date so we can chase up friends who haven’t?

Your speech looks great Claire!

Speech looks great Claire, although I'm not sure I would put BfE skills on a CV! (Coward)

I will be there to lead the questions after he has spoken if you would sill like me too. . But I may be cutting it fine to be there for 7. Could someone save me a seat near the front (I have booked)

Jane said she could stand in for you at the meeting last week when we weren't sure whether you would be there. Jane - would you be able to be on stand by to introduce Hugo?

Thanks for your advertising efforts, we now have 77 bookings, including 1 student ticket (booked by Anna's daughter!). Please find attached the list of bookings so far.

We can get into the venue from 5pm, I suggest everyone in the BfE team who can help set up arrive from 5:30. Doors open at 6:30.

Please let me know if you can arrive by 5:30 to set up. @markbaines, will you be able to bring the merchandise, display flags, banners and leaflets again as before? Can anyone assist with bringing items from Marcom? We can set up the registration desk outside the door, and merchandise tables in the room as before - Although perhaps near the front instead of by the exit.

As before, I will bring the sign-in sheet, pens, tape, blue tack. I can prepare volunteer sign-up sheets and clipboards for each group, and posters for the doors.

This is what I gather to be the programme for the evening, please correct if not:

5:30 Organisers arrive and set up

6:30 Doors and bar open

7:00 Hugo Dixon (introduced by Jane)

7:45? Q&A (facilitated by Alan)

8:30 Comfort break

8:40 Claire speech, discussion, call for volunteers

9:15 Close and pack up

I can be there about 5.30 to help set up.

Thanks Linda, see you tomorrow night!

I'll be around to help set up, but I'm afraid I can't stay for the event as my daughter gets back from her Erasmus semester in Milan at 6pm so I really have to go and be with her. Sorry to all and I'm very sad to miss it! Will someone have the keys (Ruth?) to be able to replace the stuff at Marcom?

That's fine Mark, no need to come along to set up, I am sure the rest of us will be ample. Have a lovely time.

Yes, I said I'm happy to introduce Hugo if Alan's not there. Presumably , Hugo will just speak - it won't be a Q & A like IanDunt. My voice should return by then.

Yes, I'll bring the keys to Marcom and can help put things away at the end. However, I won't have a car, so please can someone (Alan? Jane & Klaus?) provide the transport, and even possibly give me a lift home to Weston afterwards?

Just picked this up. Yes, we’ll have s car and can help carry stuff. Will have room to give 2 lifts back home so you’re welcome to have pndcRith.

I have spoken to hugos local agent and friend. He will kick off at 7 prompt(or as soon as we have introduced him) so will arrive earlier. He is happy to talk without any support from us for half an hour or so, after which he will take questions. We will need to facilitate those questions and be prepared to weed out people who go off piste, and shut people up when their questions turn into mini speeches. I have told him there will then be a short bar break, and he is happy to stay on for the last part which will include claires speech etc.

Great. I am happy to be the question fielder. I suggest we aim to start at about 7.05 in case of latecomers etc.

I could bring my car to Marcom at 5pm, the stuff needs to be ready to load in because it is difficult to park outside Marcom, then I can bring it back to Marcom & give Ruth & anyone else going Weston direction.

That would be great, thanks Dick. A bit later - 5:20 at Marcom - should be ample time, if that suits you all. Please bring your international bunting again!

Thanks Dick. See you later.

Alice - I'll try to arrive at WSC by 17:45.
Thanks for offering to drive me home afterwards, Dick.

@maggieturner Please bring some more Bath berets with you to the WSC. I put the last three in the bag for Vivienne to collect from Marcom, to have in BoA this weekend. I also put in 2 EU scarves, but that leaves us with 4 to offer on Thursday evening.
Thank you.

Will do Ruth - Will bring berets x 10 for the Saturday stalls you run and a separate batch to sell on the evening.

The 'Bath for Europe' badges from Camaloon (in Spain) have arrived. I'll bring the lot to the WSC tomorrow.

I can get to venue for about 6pm.

Don't worry Claire, get there later if you need to, I am sure there will be enough of us there to set up.

88 Tickets sold, 2 of them free tickets. We have made £424 on Eventbrite, and hopefully should sell a few on the door, so I think we may break just about even.

Please bring plenty of collection buckets, I hope you can find them. We need lots of collection buckets and need to wave them particularly at the start and end of the evening.

I will get there as soon as I can get away from work. I think people are more likely to donate at the end when they've been inspired by Hugo's talk!

Now see that we're not needed at Marcom - thanks Dick so will get to WSC by 5:45

Will be there to help set up at 5.45.

Apologies. I have to chair the AGM of Transition Larkhall tonight. Hope it goes well.

Well done to all yesterday. And a massive thanks to Hugo. And a genuinely intelligent and well written piece in the chronicle. Did we get many new volunteers?

https://www.bathchronicle.co.uk/news/prominent-pro-eu-journalist-author-1154289 Link from The Chron.

Many thanks to the Events team. Great evening

Six new volunteers signed up at the Outreach stand (stalls, including pop-up protests in NES, and door-to-door leafleting). I'll forward the details to Gareth et al later today.

I think according to Alice we had some new events team sign ups so good news there too. Thank you to everyone for making it such a great evening. Better set up a thread for Michael Dougan!!