Preparing for our October meeting
Mary Wang Wed 25 Mar 2026 1:21PMPublicSeen by 0Our next board meeting is approaching. The Board calendar indicates our focus for this meeting is scheduled to be "Product Investment Strategy". Are we OK to keep that as the focus?
Focus of meeting
As well as our standard business, there are several important issues we need to discuss.
Post a comment to say where you think the focus of our meeting should be.
Actions from last meeting
How are you progressing with the actions agreed from our last meeting?
See the summary below and post a quick comment to let everyone know how you are doing.
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Review Communications strategy - All
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📅 2023-05-31
Prepare annual shareholder presentation @Jaiyush Devi
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📅 2023-05-31
Present development roadmap to board @Jaiyush Devi
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✔️📅 2023-05-31
Review insurance cover @Takashi Kim
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📅 2023-06-16
Recommendations for climate change policy - @Vivien Ivanov
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✔️📅 2023-06-16
Review hiring policy for diversity and equal opportunity @Chloe Miller
Takashi KimWed 25 Mar 2026 3:29PM
Board meeting prep
Our October board meeting focus will discuss the climate urgency and climate-related risks we face and what our organization can do to be part of the solution, and not the problem.
Please read the agenda and attached board reports and documents.
Our focus on the climate urgency is a big topic, so let's get our admin done before the meeting:
Approval of minutes Poll
Questions and approval of financial reports Proposal
Resolution to approve a funding application to ACME Trust Proposal
Resolution to approve our new terms of lease with our landlord Proposal
The polls and proposals are on Loomio for you to vote prior to our meeting.
Vivien IvanovWed 25 Mar 2026 3:30PM
Thanks Takashi, getting our usual board business done before the meeting will create space for discussing the climate urgency.
Sanjay GarciaWed 25 Mar 2026 3:30PM
Estoy interesado en entender más sobre los números de saldo y por qué son tan diferentes del mes anterior. @Jaiyush Devi
Jaiyush DeviWed 25 Mar 2026 3:30PM
Thanks for your question Sanjay. The previous month included several one-off events, including a significant loan repayment. Here are the main contributors:
Repayment of $50k loan
$30k purchase of new assets
$15k office refurbishment costs
Mary WangWed 25 Mar 2026 3:31PM
Thanks for preparing this thread Takashi. We have allocated a big part of the meeting for our focus topic, so I encourage directors to prepare for the meeting by reading the reports and resolutions, and engage in this thread and the proposals.
Looking forward to our meeting 🙏
Minutes of the previous board meeting
poll by Takashi Kim Closing Tue 7 Apr 2026 12:00AM
Confirmation of the minutes and matters arising.
The minutes of our previous meeting are attached for resolution.
Please read before the meeting and if you are happy to pass them, vote Accept.
Or select Review if you see anything you want to discuss.
Use the 'Reason' field if there are any matters arising you would like noted.
Current results
| Current results | Option | % of points | Voters | |||
|---|---|---|---|---|---|---|
| Accept | 100 | 3 |  | |||
| Review | 0 | 0 | ||||
| Undecided | 0 |
3 of 3 votes cast (100% participation)
Chloe MillerWed 25 Mar 2026 3:33PM
Matters arising from last meeting: Review hiring policy for diversity and equal opportunity
I have reviewed our hiring policy and see several areas where we can improve. I will post a thread outlining proposed amendments.
Approve the financial statements
proposal by Takashi Kim Closing Tue 7 Apr 2026 12:00AM
Please see the financial statements attached and vote Approve.
Vote Not approved if you have questions.
Ask your questions in the 'Reason' field or post as a 'Comment'.
When you receive a satisfactory answer, change your vote from 'Not approved' to 'Approve' to approve the financial statements.
Current results
| Current results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
| Approve | 3 | 100 | 100 | | |
| Abstain | 0 | 0 | 0 | ||
| Not approve | 0 | 0 | 0 | ||
| Undecided | 0 | 0 |
3 of 3 votes cast (100% participation)
Sanjay Garcia
Wed 25 Mar 2026 3:38PM
gracias por la aclaración @Jaiyush Devi
Resolution to approve the funding application to Acme Trust
proposal by Jaiyush Devi Closing Tue 7 Apr 2026 12:00AM
As noted in the agenda item, there is a resolution for the Board to approve our CEO to submit a grant application to the Acme Trust.
Details of the grant application can be found in this thread.
Current results
| Current results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
| Agree | 3 | 60 | 60 | | |
| Abstain | 0 | 0 | 0 | ||
| Disagree | 2 | 40 | 40 | | |
| Undecided | 0 | 0 |
5 of 5 votes cast (100% participation)
Mary Wang
Wed 25 Mar 2026 3:41PM
I have some concerns about meeting the requirements of the fund.
Vivien IvanovWed 25 Mar 2026 3:41PM
I'd like to hear more about Mary's concern before agreeing
Jaiyush Devi
Wed 25 Mar 2026 3:41PM
I talked to the fund manager, who encourages us to submit an application.
Takashi Kim ·Wed 25 Mar 2026 3:28PM
October board meeting details
Date: 25 October, 12.00pm to 2.00pm.
Place: Board room, Oatmilk Co-op office
Technology: Zoom for people unable to travel to meeting. Click here for Zoom room access.
We use Loomio for communications, preparing for the meeting, drafting agenda, agreeing minutes, passing resolutions and discussion between meetings.
Agenda
Please see the attached meeting agenda for our next board meeting.
Agenda.docx
Board reports and papers attached (All documents are Confidential unless otherwise stated)
Minutes of the last directors’ meeting
CEO report
Financial reports