Loomio
Wed 25 Sep 2024 6:42AM

Cost vs Contribution Proposal

DB Dee Brooks Public Seen by 25

There has been a small but mighty team working on this proposal over the last month. We would greatly appreciate your feedback before we take it to the Docs Jedi to register as an operational document.

Member Contribution & Cost Proposal

Definitions

Revenue-generating

billable or invoiced hours

Contribution

the hours of organisational tasks undertaken

Impact

the difference between contribution and non-contribution

Member Requirements

what every Member agrees to upon commencing employment

Purpose

The following proposal is to explore Member contribution, which keeps our organisation operational, and to clarify where the 15% is utilized (which is half the cost of traditional organisations). Through this proposal we will aim:

·      To provide clarity on individual Member’s contribution and expectations, beyond their revenue-generatingwork[CB1] , for the sustainability and growth of the organisation.

·      To provide clarity on a Member’s work and contribution balance for well-being.

·      To provide a breakdown of the 15% contribution cost per Member[JE2] [DB3] [CP4]  (not including larger projects which contribute 5%)

·      To provide the impact of contribution to a Member’s revenue-generating income

·      To provide an overview of how a Member’s contribution [ST5] [ST6] impacts the organisation

Member Contribution Requirements

The following meetings are part of our organisational Membership requirements and the below case studies are based on the following hours for contribution.

Current monthly meetings:

·      Culture – 3 hours (only one to be attended)

·      Jedi’s – 1.5 hours

·      Jedlet &/or extra tasks – up to 1.5 hours

·      Coaches – 2 hours

·      N-pod – 1.5 hours

Total contribution if attending all of the above – 6.5 hours a month.

Note: Essential 2 hour team meetings are separate to contributions. 

Other contributions, which are separate, that the Members make are as follows:

·      1 Gathering a year and completion of the Art of Hosting within 1 year of commencing with the organisation.

The team then broke this down further based on some examples of hours worked by people in the organisation. The contribution hours below are based on a 4.5 week month taking into account 5 week months:

Revenue-generated hours worked [TP7] 

Contribution hours per week

Contribution hours per month

38

1.5 hours

6.75 hours

28 and up

1 hours

4.5 hours

18 hours and up

30mins

2.25 hours

8 hours or less

Contribute to minimal tasks in consultation with their Coach [TP8] 

Recommendations

·      Full time (38 hours) implications:

o   A Member could reduce their revenue-generating work to 36.5 hours to cover their contribution[CB9] 

o   A Member could choose to contribute 39.5 hours per week and cover with their overtime, however an IFA needs to be explored with HR

o   For members working 8 hours or less per week they would consult with their Coach on the best way to contribute

Impact of Member Contribution

The table below highlights the potential number of contribution hours available to undertake tasks of the organisation in different scenarios.

Number of members contributing

Revenue-generated hours worked by each member[TP10] 

Impact of monthly hours for organizational tasks

Impact of yearlyhours for organizational tasks

50

38

337.5

4050

25

38

168.75

2025

12.5

38

83.13

997.5

50

28 and up

225

2700

25

28 and up

112.5

1350

12.5

28 and up

56.25

675

50

18 hours and up

112.5

1350

25

18 hours and up

56.25

675

12.5

18 hours and up

28.13

337.5

Member Contribution Case Study

Ben is one of 25 members contributing to organizational tasks, he works up to 28 hours per week which means Ben’s expected contribution is 4.5 hours a month or 54 hours a year.

Margarita is one of 25 members that works up to 38 hours a week, Margarita is one of 10 members are not contributing. This leads to a deficit of 67.5 hours a month or 810 hours a year of time not available organizational tasks.

The impact of non-contributing Members means there are organizational tasks not completed and other contributing members feel pressured to contribute more.

This poses a risk to the organization’s operations and creates an impact on Member’s health and wellbeing.

What does contribution look like?

Contribution is not just about attending a Jedi. It’s about active contribution and being engaged. The following are some examples:

  • Participate and contribute to Jedis, Jedlets and Pods – these focus on the operational tasks of the organisation.[CP11] 

  • Cameras on, to engage where possible.

  • Adding voice/opinion and views to the conversations in Jedis when in attendance.

  • Choose a Jedi and read harvest notes.

  • Undertaking an action from a Jedi or Jedlet

  • Taking on the role of a Host, Harvester, Planner and Registers during a meeting

Note: Essential 2 hour team meetings are separate to contributions. 

What does a Member’s 15% pay for?

Note: this is a breakdown of Member’s 15% contribution ONLY – it is NOT the organisational budget

Line Item

Description[JE12] 

Actual Cost

Budget

Accounting and Auditing

TCOB

Independent Financial Audit (yearly)

NDIS Audit-

$66,000

$5000

$33251.75

$66,000

$5000

$50,004

Admin Expenses

General Operating expenses

Training/Development

Bank fees/charges

Memberships/ subscriptions (Loomio, Litmos, Network subscriptions etc)

Annual Gathering Costs

$19,638.38

$0

$5221.16

$29,675.73

$20,628.81

$7992.00

$5004

$2004

$33,996

$20,000

Consultancy

Effective HR

IT


External Consultants (i.e. Tathra, Modo)

Legal/Professional

$63,589.60

$36,422.09

$34,473.44

$19,022.41

$144,996

$60,000

$83,004

$3000

Employment Costs

Admin Roles (list)

Nest

Super

LSL

$158,187.58

$198,875

$14,561.38

$0.00

$150,000

$150,000

$15,000

$5196

Insurances

Workers Comp (QLD, NSW, Vic, TAS, NT, WA)

Business Insurances- incl Professional Indemnity, Public Liability etc.

$79,393.54

$12,262.42

$45,0000

$15,000

Total Operating Costs (Budget v’s actual)

$802,237

$828,196

CP

Cherish Page-Brooks Wed 25 Sep 2024 10:43AM

I love this.

I found the 1st table text a little hard to understand, not the numbers, I had to read it many times. It would be good to read without someone having to walk me through it. Perhaps an example sentence would suffice, e.g. If there are 24 members, working 28hrs, there is potential for 112.5hrs of organisational work to be completed. If I understood it right...

Case Study - it reads a little disjointed for me - perhaps it goes above the table so the numbers in the case study match what was just read in the Contribution Requirements table (between headers 'contribution requirements' & 'recommendations').

Case Study - I would appreciate expanding on the positives of member contribution, to match the 3 'paragraphs' of 'negative' (risks). Examples; greater shared knowledge and information; member mental health and wellbeing; turnaround and completion of tasks and decisions; team and member cohesion and engagement.

Personal opinion - I would move 'what does contribution look like' closer to the top, after 'Purpose'.

15% contribution - love the breakdown, super helpful! I think this could be a great standalone doc, maybe to share after induction (or earlier, this allows members/coaches to answer this question for new members). Does the accrued contribution $'s cover the cost noted here, or does the org cover an excess?

Mindful, that 'actual' costs will change annually, has this been talked about when considering adding it in a ratified document? Or the numbers will be changed at an annual review?

KH

Kaeleen Hunter Wed 25 Sep 2024 9:29PM

BIG piece of work = THANKYOU

Agree with Cherish this takes a few reads and a bit of fwd/back scrolling to put the pieces together however even having it one flow is epic....... and I feel like there is more than what is captured here - my appreciation to those who delivered.

My experience is receiving the gift of engaging in supporting our org is connection, growth, learning and process, laughter & exploring - the processes built within Jeder are epic and a hats off for the hard yards put in and those who do it - personally I enjoy the process, have a large case load and would say I still manage to fit well beyond the contribution I signed up for - its giving back to an org that gives me so much.

Jeder may not be perfect and perfection may not be the goal - function needs energy and my experience is Jeder is definitely s not getting the balance of energy put back in that it puts out.

This made me wonder how we can measure what we all receive from Jeder - its not just a wage that sustains our families - its a way of life on our terms, in our time = well mostly lol.

I signed up to work in an organisation that will push the envelope knowing its us who do the pushing.

This conversation reminds me the opportunity we have here in the changing face of our playing field for example - COS may need to pivot from/within the NDIS space - we work in a dynamic responsive org that can/does embrace change - are we working toward that growth/change?

Am I willing to put my time and energy into being a part of Jeders ongoing evolution? - 100%

FM

Fiona Miller Mon 30 Sep 2024 9:48AM

Oh the patterns this conjured up in my head!!! This is would be a great article to adapt and publish in the world of change makers. For the living organism that Jeder is, constantly existing, creating and exploring the ecosystem this brings clarity. I think it should be part of pre on boarding in some way - there is so much unlearning to happen when you come on board.

Lots of words and no pictures made my head ache, but that's me and I did read it a couple of times.

I did get confused by the member contribution number of hours cos it adds up to 9.5 hours.

I placed myself in the table in the information in different ways. I thought about my world of "earning, learning and contributing balance" and how that looks inside Jeder and outside. I do feel judged sometimes by what and where people may see me contributing or not.

This piece of work provides me with a way to place myself in the system, where I float in and out and realizing how I do other things that are contributions.

I have always found it hard to pick a jedi, it's in my nature to be a bumble bee and we teach Open Space and feel this could be a bit pointy to some. It was on first read for me.

What is next for this outside the norm?

JS

Jessica Siles Tue 1 Oct 2024 5:02AM

Thank you for putting this together- as a newish member this has been helpful in clarifying contribution. I also appreciated the break down of members hours worked. I will need to reread it a few times to get my head fully around it.

PE

Pennie Eddy Thu 3 Oct 2024 10:52PM

I loved reading this and the clarity I got from it regarding a few unanswered questions I had. I loved the examples and thought it really highlighted the impact of not contributing but also how much a little each week can add up to soooo much.

DB

Dee Brooks Fri 4 Oct 2024 2:22AM

Thanks all who have responded! The Jedlet will meet again soon and incorporate your responses.

JE

Jason Emmins Fri 4 Oct 2024 3:00AM

Thanks everyone that has worked on this- a BIG piece of work to get through and lots of information to digest. A few questions come up for me:

  1. Why are team meetings not included as part of the contributions? I thought they were an essential element of membership?

  2. I am confused as to what the proposal is actually asking me to do? Is it the recommendation section?

  3. Are we able to also shift some language we have used previously- for example time worked (is billable/revenue generating work + contribution).

Maybe I need to talk through some of the info to gain some more understanding :-)

Y

Yvonne Wed 9 Oct 2024 6:35AM

This is great...I , like most here, need to read it a few times, but most of it makes sense!! 🙂

SS

Stefanie Simpson Thu 17 Oct 2024 10:34PM

That looks great. I guess one question that came up for me is around working hours and whether that relates to billable hours? From a financial perspective it would make sense to talk in terms of billable hours as these are easier tracked.

DB

Dee Brooks Thu 24 Oct 2024 1:45AM

Thank you everyone for your comments and queries - everything has been integrated now and the document has been sent to the Docs Jedi to register.

Great to have this piece of work done; thanks to @Lee Griffiths @Dimitra Donopoulos @Sandy Quigley & @Cathy Erbacher for helping form and sustain this Jedlet - amazing work!