Loomio
Sat 16 Feb 2019 12:56PM

Extended Vacation

S Shivani.gupta@ianmartin.com Public Seen by 149

I would like to request some time off from work, around 4 weeks to be able to go see my parents in India. I am making a trip to India after 3 years and this would mean a lot to me and my family. My flying time (one way) will be around 22 hrs plus road commute another 5 hours. Keeping this in mind I am making a request for 4 weeks.
Because of family commitments and considering the difference in ticket prices from month to month basis, it would be difficult for me to consider doing it at a different time. However, I will try and keep an open mind to the advice I receive.

I understand that I am fairly new to the organization and the time away will affect the work load.
This has been discussed with the AR group already as this decision impacts them directly. I have received buy in to go forward with putting this decision up on Loomio.

I am mindful of the sensitive time we as a team are going through, transition from one ERP to another will be challenging. Having said that, my AR team has bought into me going on this trip provided that I take full ownership over arranging training and coverage of my daily tasks. I also take full ownership of clearing my pending job duties before I leave. They have also advised me to have flexibility when considering my vacation length and timing of my vacation.
I realize it is important to take radical responsibility when making a decision this big and invite anyone to offer honest feedback.

S

Poll Created Sat 16 Feb 2019 1:03PM

Extended Vacation Closed Fri 22 Feb 2019 8:03PM

Outcome
by Shivani.gupta@ianmartin.com Tue 5 Mar 2019 3:03PM

Hello everyone,

I would like to thank each one of you for weighing in on this advise process, it helped me to reflect how this vacation will impact others.
I would like to share that I have decided to go on this trip for 3 weeks. I will be away from work starting May 31st and return on June 21st.
Thanks to my intact team who consented to cover my job duties in my absence.
Shivani

I would like to request some time off from work, around 4 weeks to be able to go see my parents in India. I am making a trip to India after 3 years and this would mean a lot to me and my family. My flying time (one way) will be around 22 hrs plus road commute another 5 hours. Keeping this in mind I am making a request for 4 weeks.
Because of family commitments and considering the difference in ticket prices from month to month basis, it would be difficult for me to consider doing it at a different time. However, I will try and keep an open mind to the advice I receive.

I understand that I am fairly new to the organization and the time away will affect the work load.
This has been discussed with the AR group already as this decision impacts them directly. I have received buy in to go forward with putting this decision up on Loomio.

I am mindful of the sensitive time we as a team are going through, transition from one ERP to another will be challenging. Having said that, my AR team has bought into me going on this trip provided that I take full ownership over arranging training and coverage of my daily tasks. I also take full ownership of clearing my pending job duties before I leave. They have also advised me to have flexibility when considering my vacation length and timing of my vacation.
I realize it is important to take radical responsibility when making a decision this big and invite anyone to offer honest feedback.

Results

Results Option % of points Voters
Agree 50.0% 4 HT SM JM M
Abstain 50.0% 4 CH NC HM G
Disagree 0.0% 0  
Block 0.0% 0  
Undecided 0% 20 LB SA SL ES MM JSB CB CS J SL S LA CT PM J KM DC RM

8 of 28 people have voted (28%)

M

Marisse
Agree
Sat 16 Feb 2019 2:22PM

From a CS perspective, I am not the most impacted by your proposal to go on vacation for 4 weeks. As such, it's easier for me to agree to your proposal since you've already mentioned that you have a plan in place for coverage. Please weigh any input that AP or Payroll members offer you with careful consideration since they are most likely to be impacted by your decision (which I'm sure you'll do anyway but putting it out there!)

SM

Shannon Mitchell
Agree
Tue 19 Feb 2019 1:55PM

Considering that my team is supporting me in taking a week off right after go live, I am committed to supporting Shivani in taking this time off. As we do not know how smooth the transition from JDE to GP will be for invoicing, I will take on the Shivani's invoicing/distribution tasks when she is away. However the hope is that GP takes over the majority of Shivani's invoicing duties so I am willing and able to support coverage in whatever way needed.

HM

Helen Maiurro
Abstain
Tue 19 Feb 2019 2:12PM

Like I said in my comments section you need to take everything into consideration when considering how long you take.

G

Gemma
Abstain
Tue 19 Feb 2019 2:45PM

What are the dates in question? 4 weeks is a long time.

CH

chanvir.khatkar@ianmartin.com
Abstain
Wed 20 Feb 2019 12:14PM

d ones to make memories for years to come; I fully support anyone to take a trip and visit their family—especially if they live so far. My only concern is that the timing is extremely sensitive with the ERP. If you are flexible, are you willing to cut your vacation shorter than your decided 4 weeks?

CH

chanvir.khatkar@ianmartin.com
Abstain
Wed 20 Feb 2019 12:17PM

I completely agree with Helen. I fully support anyone to take a trip and visit their family—especially if they live so far. My only concern is that the timing is extremely sensitive with the ERP. If you are flexible, are you willing to cut your vacation shorter than your decided 4 weeks?

JM

Jessi McDonald
Agree
Wed 20 Feb 2019 2:11PM

Though I wish the timing was better and that we had more notice, I am ok to support Shivani going on this trip. I agree with Helen that Shivani takes into consideration the length of the vacation or pushing the date back, if possible. This ERP transition is crucial, and we also can't push the pause button on life&family because we don't know what the future will look like. My advice for Shivani is to seek out feedback from her advisers, post-trip, to learn of the impact her absence had (if any).

NC

Natasha Craig
Abstain
Fri 22 Feb 2019 7:51PM

I am a big advocate for everyone taking vacation and of course extended vacation when someone is travelling so far and at such an expense. I worry about the timing of this vacation and the impact on the team with the ERP go live date. I am not saying i can't support this decision i just want to be sure that all those effected have a say in the decision. Seeing as the ERP effects everyone and this vacation is likely to impact the entire core ops team then maybe more advice is appropriate.

HM

Helen Maiurro Tue 19 Feb 2019 2:09PM

Everyone should be taking their vacation and we need that time to decompress and refresh. Please take into consideration that we are not sure what the transition to GP from JDE will look like and how long it will take us to get up to full speed. I know that it will be all hands on deck during the transition, that might take a few months to have us up and running and bug free. During this transition we might have to call upon some people to help other departments as was done during testing but with a live scenario the urgency is that much greater. With an extended leave it might become that much more stressful for your team mates (your direct intact group but also the larger core ops team) in doing their own jobs, the GP transition and taking on additional takes for an extended period of time. Please take all these things into consideration before making your final decision. I don't disagree but I think that you might need to take all these things into consideration before deciding on how much time you take off.

S

Shivani.gupta@ianmartin.com Tue 19 Feb 2019 3:35PM

@gemma16 @helenmaiurro Once the final decision is made, I will be looking for tickets, so as of now I do not have final dates but I am planning around end of April..having said that I am flexible with dates. I agree 4 weeks isn't short but flying for so long with kids and making a hefty trip on pocket after years may justify my scenario. But again, work is priority and can consider that as well :)

S

Shivani.gupta@ianmartin.com Tue 19 Feb 2019 3:36PM

@shannonmitchell @marisse Thank you so much!!

S

Shivani.gupta@ianmartin.com Wed 20 Feb 2019 1:41PM

@chanvirkhatkarianm in one of my previous comment, I did mention abut my flexibility with my time off, yes if this is the need of the hour, I will consider it (Work is priority). When it comes to putting extra stress on my immediate team, it was discussed keeping in mind every little detail and then was posted on Loomio.

CH

chanvir.khatkar@ianmartin.com Wed 20 Feb 2019 2:39PM

I would like to make it clear that I don't disagree with the proposal, my main concern was the timing of the trip and the length. I don't doubt your considerations for your team, the discussions and every little detail you had considered prior to posting on Loomio. I would also like to point out that like Marisse, I am not directly impacted by your choice to leave on vacation. I think it's great that your direct intact team supports you 100%, especially with the plan to have your work covered while you are away. However, I'm on the fence; someone please jump in and correct me if I'm wrong, I just personally feel that this is a similar scenario with Mona back in September. If it is completely different, would someone perhaps explain to me how it is? I'm neither here nor there, I'm completely neutral. I support you 100% to go and visit your family for the amount of time that you feel is best suited for you, but I also support Ian Martin 100% in terms of how this will affect the entire team here.

S

Shivani.gupta@ianmartin.com Wed 20 Feb 2019 2:49PM

Hi Chanvir,
Reason why I have this on Loomio is that I respect your advise, favorable or non-favorable. Why this situation is different from Mona
A) I am not fixated on 4 weeks, that is my first priority and I am biased towards it, having said that it can be considered and I am willing to cut it down to 3.
B) I understand I own this position and have taken full ownership in getting my job duties covered in my absence.
C) I walked in as Shivani, not Mona and had no clue what happened in the past, this is my scenario.
D) Had I been in your shoes, would have asked the same question. I feel other team members are in a better position to answer this.

S

Shivani.gupta@ianmartin.com Wed 20 Feb 2019 2:52PM

@jessimcdonald Thanks Jessi, I will do so.

S

Shivani.gupta@ianmartin.com Thu 21 Feb 2019 6:13PM

Thanks @hassantariq

S

Shivani.gupta@ianmartin.com Fri 22 Feb 2019 11:37PM

Thanks for your advise @natashacraig, Any final decision will be made keeping in mind all these scenarios.