Wed 11 Oct 2017 11:10AM

EGM N. 6 - Operating Manual

ST Sam Toland Public Seen by 365

The “Operating Manual” is the aggregated internal rules, policies and
administrative procedures of the Cooperative.

It deals with the finer details of policies and processes that we have - and as such can be changed more easily than our Rulebook (the Constitution of the Co-op, if you will).

You will find a very, very rough draft of it here - full of holes and links to documents that still need to be written - but it contains a number of core policies effecting membership that we would like to have on a firm footing from day one.

Feel free to ask questions, comment, suggest and all that good stuff.


Poll Created Tue 24 Oct 2017 4:40PM

Motion: Approve Operating Manual Requirements Closed Thu 26 Oct 2017 8:02PM

by Sam Toland Sat 28 Oct 2017 4:36PM



We approve the requirements list for the Operating Manual and that this requirements list may serve as the Operating Manual until a more complete document is finished.

We ask the Board to bring a more complete document to a General Meeting for approval.


Results Option % of points Voters
Agree 85.7% 6 PH KA AO SS SM M
Abstain 14.3% 1 TT
Disagree 0.0% 0  
Block 0.0% 0  
Undecided 0% 4 VM P N SZ

7 of 11 people have participated (63%)

Vote removed

Terry Tyldesley Thu 26 Oct 2017 9:12AM

Is there a particular reason why membership age is 16+? Plenty of young people are making music before then and it would be a shame to exclude the up and coming generation.


Sam Toland Thu 26 Oct 2017 12:02PM

This is a statutory requirement - we could offer some sort of membership for minors, but we'd need to put a little thought into how we manage this. I open to it - and I'm sure most people.


Terry Tyldesley Thu 26 Oct 2017 2:14PM

OK great. It will be good to look at how other services and platforms manage this


Stephanie Merchak Thu 26 Oct 2017 2:18PM

I see that only 7 signatory members may vote on all the proposals. Who exactly are signatory members? Sorry if this question sounds stupid, this is all new to me.


Peter Harris Thu 26 Oct 2017 2:21PM

We had to set up a LTD company before the coop and so those original 7 people were assigned to vote in the board of the coop. So this meeting is mostly for them, but we've also invited in the future board members (as many as can attend) to participate/observe/etc.


Stephanie Merchak Thu 26 Oct 2017 2:28PM

Thanks for the clarification. I think this should have been mentioned earlier though.


Terry Tyldesley Thu 26 Oct 2017 2:24PM

Thanks for clarifying. I've been very enthusiastically voting when I shouldn't have! Will change to abstain.


Sam Toland Thu 26 Oct 2017 2:35PM

Hi Stephanie - yes, the signatory members are the first 7 members that signed our incorporation document. This general meeting is a bit of an anomaly as before this meeting only the 7 people who signed are legally members. One of the agenda items is to formally ratify all our members.

Apologies - I thought this was clear (and I added it to most of the proposals) but things can slip by. The first formal meeting of an organisation like ours is a little messy - so appreciate everyone's understanding and patience.

After today, all future general meetings will be open to all members!! :)

Feel free to abstain in the votes