[AP closed] Money

Decision made on 21/11/22 by Fran Ellis.

This is Fran - Sam is indisposed for a few days and asked me to lend a hand closing some APs in advance of memberships sale this Sunday! This enables people to offer any final comments before the memberships form is created in 2 days' time! So, if you have anything else to add after reading the decision summary, please make your comments before then!

Decision summary:

1) Do we have a two pot system again (Pot 1 fixed costs, Pot 2 donation for everything else)? Yes

2) What is the price? £80 per person for the week. This enables us to still meet our costs if only 130 come, and provides a extra cash to book a field for parking if we need it.

3) Including processing card + platform fee will look like ~ £82.5

4) Is there more than one price? No, It's relatively cheep for a week event.

5) Do we include a food opt in? Yes. £21 kitchen membership passes. One meal per day for the whole week. You are in or out of the kitchen - no paying per day. Everyone who buys a kitchen membership will be assigned a day based on when they said they'll arrive/leave. One team per day. People can switch teams if they need/want to (self organised). Each team gets a budget and a card on Trello where they can start self organising the planning, cooking, serving, cleaning (& probably shopping) for their day.

6) Process for low income price? No low income process.

7) Do we accept additional donation at this stage to cover low income? No. We are asking for money twice: 1. membership 2. dreams pot

8) Dreams fund (Pot 2) - Average donation last year £18.5 - Say this number when it comes to donation? or have recommended donations? or keep it cool and uninfluenced free choice? Keep it cool and free

9) Does price include accommodation or camper van parking? Or car parking?

Beds - no - as last year beds are not included or guarunteed. We will explain that there are some beds and how they will be distriuted is being decided by the community. Join the discussion here [AP link]. We will include questions in the form about where people plan to sleep and this info might help inform the decision.

Parking - yes and no - you have to book a vehicle pass but you don't have to pay for one. This allows us to plan ahead without charging people extra. Are there limited passes? No. Why?

• We don't think we can automatically limit them so we would need to keep an eye on purchases manually.

• If we did limit them, we need to try and calculate a number pretty sharpish, which would require someone to start mapping out the site now.

• We could possibly create more parking space by renting a nearby field for cars and organising a shuttle or drop off point to save space on-site for living and camping. We can build this into the budget.

10) What ages have to pay? 16+

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Here is a really quick AP to talk about membership price for 2023, It's fairly the same as 2022. AP finishes same day as membership AP 20th November.

Thanks EmilyH for cost sheet: https://docs.google.com/spreadsheets/d/1opRKvuo3ozy73LX9d1V6uUQw_UDE67AQYeCe3rXjmag/edit#gid=0

This is taken from TomA's comments in the other AP:

1) Do we have a two pot system again (Pot 1 fixed costs, Pot 2 donation for everything else)? Yes

2) What is the price? £70 per person for the week (see spreadsheet)

3) Include processing card + platform fee will look like ~ £72.5

4) Is there more than one price? No, It's relatively cheep for a week event.

5) Do we include a food opt in? No, Maybe controversial but I'd rather people that want to eat bring food that they've brought and cook food together. Food/ cooking/ eating is an important part of the day and I think we should honor it, rather than have a cooking team that cook for you.

6) Process for low income price? No low income process. £70 is pretty cheep and donate if you can.

7) Do we accept additional donation at this stage to cover low income? Donations go to fund dreams.

8) Dreams fund (Pot 2) - Average donation last year £18.5 - Say this number when it comes to donation? or have recommended donations? or keep it cool and uninfluenced free choice?

9) Does price include accommodation or camper van parking? Or car parking? No, all we need to do is ask how people arrive and where they plan to sleep.

10) What ages have to pay? 16+

All comments welcome. What do you think?