Onboarding & Orientation Moving Forward [Discussion Period]
Onboarding & Training moving forward
Bringing in more members to the PPAC seems to be one of the focus for the revenue generation. Onboarding & orientation task has been historically done via onbaording team members one-on-one approach as new members came in. To conduct 6 month, bi-weekly check in with each members presented challenges such as coordinating schedules, capacity, confusion around knowledge and information; both front end and backend. And often the work falls on long-standing members, and which often had a challenge completing fully.
This proposal aims to
Bring more transparency to the Guild Information & consistency to the people’s understanding.
Create more autonomy for new member’s learning process
Easier for new members to meet and get to know the cooperative members.
Create an easier way for existing members to contribute to support new members. And leaning into their strength more.
Reducing time for coordinating schedules.
Proposal
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Approach:
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New members will start as a Cohort monthly or when there are more than one person starting as new members.
Pro: New members get to know each other and get to know each other more.
First Session - Scheduled : Orientation of the platforms and buildings
Second Session - Scheduled : Guild Culture & Cooperative Structure Orientation
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Third Session and on ~ Monthly Check in led by cooperative members that any members can coordinate according to their availability. (Open to all PPAC members)
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Ideas example
Ali : Cooperative 101
Carlos: AV tutorial in LR
Cafe Team: Kitchen Reset/Space Usage Tutorial
Event Team: Event Check in or Tech Training
Eli : Studio Tutorial
Jerone: PPAC & PPL History
Dave: STaTS & Module 101
Mike: Basement Tutorial
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Handbook (Draft)
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[Proposed Timeline]
Oct 7 ~ 14th - Discussion via Loomio
Oct 14 ~ 21st ~ Voting period via Loomio
If/when approved this will implement on Nov 1st, 2025
Any comments, feedbacks, questions are appreciated. I hope that this could support future initiatives to bring in more members with more capacity to welcome them.
Thank you.
Emily Richard Thu 9 Oct 2025 12:57AM
Agreed that 1:1 time with each member is helpful - I have started this process and have gotten to know members I do not normally interact with
R Thu 9 Oct 2025 4:34AM
It would be helpful to onboading new members and infographic that details the history of PPAC and PPL but also some light reading Guilds and the Future of Work | The New Yorker
Yuko Thu 9 Oct 2025 5:13PM
@Emily Richard & @Michael Middleton - When you say 1:1 time, can you elaborate what that means? or what that can look like? I imagine that's more curated setup that you're imagining.
Michael Middleton Thu 9 Oct 2025 5:17PM
@Yuko I specifically mean a time when a new member sits alone with a current Stewarding member to either discuss their practices, or ideally to accomplish some task that gives them a focus while getting to know one another.
Stephane Duret Wed 15 Oct 2025 6:54PM
I love this onboarding proposal. Seems streamlined, clear, attainable and sustainable.
We’d said that some of these tutorials worlds be open to onboarding members and old members alike, yes?
I would love to revisit some of these tech basics (😱) and Everytime I listen to the history I hear something new, so I’m quite interested.
Yuko Thu 6 Nov 2025 2:43PM
@Stephane Duret I think catering to each new members and their needs are very important and that'S bound to happen. :) The aim is for everyone to have foundational understanding that's shared and explicit.
Old materials are still good to be a companion materials, or good for people to refer to.
Yuko Sun 19 Oct 2025 9:34PM
Observing some comments and things from people, holding off the voting process to continue the further discussion.
Also noting that the support for new members are more needed. I'd love to see more stewarding member be a part of helping new members' onboarding process.
Getting this new process in MOTION! ( Consent / Temperature Check )
proposal by Yuko Closed Thu 13 Nov 2025 2:00PM
During the Mandatory meeting, this topic was covered and following has come up.
Add the "member in good standing & Late payment policy" to the Member Handbook once those are approved.
Plan what member contribution/participation looks like for the THIRD SESSION and ON.
What are you asking of people in this proposal?
I'm making two asks in this post.
Choose your option for Consent/Abstain/Object on current proposal (Official Voting for implementation will be in different post)
Add what you, as a stewarding member, can contribute to fellow members in the future and participating in onboarding process of the new members Doc (Second Tab bottom page)
If you have any questions, suggestions, please leave the comment below!
Results
| Results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
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Consent | 6 | 100 | 17 |
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| Abstain | 0 | 0 | 0 | ||
| Objection | 0 | 0 | 0 | ||
| Undecided | 29 | 83 |
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6 of 35 votes cast (17% participation)
Danny
Thu 6 Nov 2025 2:58PM
Defining part of the contributions of stewarding members as onboarding seems right to me especially in light of knowing that older stewarding members are already the point people for this sort of work.
I wonder if it would be useful to also define contributions to the orientation process as keeping the Handbook updated. Perhaps as a twice yearly meeting where the focus is to audit and edit the Handbook mirroring the 2 yearly orientation (which could be done in lieu of the orientation).
Michael Middleton · Wed 8 Oct 2025 6:40PM
I welcome any onboarding process that has:
clear documentation
regular check-ins
exposure to all folks in the building in person...this last one would have been very helpful for me when I started. Actually spending time with each Stewarding Member one-on-one, preferably in person.