Items for the meeting agenda

Hey friends, let me know what items you would like included in the agenda.

Thanks for the reminder @Mary Wang . I have reviewed our hiring policy and see several areas where we can improve. I would like to include some time in the agenda for a discussion of amendments we can make.

How long do you think you'll need for the discussion?

20 minutes should be sufficient to cover the key points.

Here's a summary of my recommendations.

I'm keen to hear what you're thinking - looking forward to our meeting 🙌

I have reviewed our insurance cover. Overall we're in good shape, however I recommend we investigate a new cyber security policy.

I will post my review in Loomio for your consideration, so no need to take precious time in the meeting agenda.

Thanks @Mary Wang for kicking off the prep work for the next meeting.

I'm running behind with my actions because of a few operational issues... 😟

I do plan to share an update on the roadmap and shareholder preso soon. This should fit in to my usual CEO timeslot in the meeting...

Thanks all for your updates and comments.

I'll work with @Takashi Kim to prepare the agenda and post this soon.

October board meeting details

• Date: 25 October, 12.00pm to 2.00pm.

• Place: Board room, Oatmilk Co-op office

• Technology: Zoom for people unable to travel to meeting. Click here for Zoom room access.

We use Loomio for communications, preparing for the meeting, drafting agenda, agreeing minutes, passing resolutions and discussion between meetings.

Agenda

Please see the attached meeting agenda for our next board meeting.

• Agenda.docx

Board reports and papers attached (All documents are Confidential unless otherwise stated)

• Minutes of the last directors’ meeting

• CEO report

• Financial reports

Board meeting prep

Our October board meeting focus will discuss the climate urgency and climate-related risks we face and what our organization can do to be part of the solution, and not the problem.

Please read the agenda and attached board reports and documents.

Our focus on the climate urgency is a big topic, so let's get our admin done before the meeting:

1. Approval of minutes Poll

2. Questions and approval of financial reports Proposal

3. Resolution to approve a funding application to ACME Trust Proposal

4. Resolution to approve our new terms of lease with our landlord Proposal

The polls and proposals are on Loomio for you to vote prior to our meeting.

Thanks Takashi, getting our usual board business done before the meeting will create space for discussing the climate urgency.

Estoy interesado en entender más sobre los números de saldo y por qué son tan diferentes del mes anterior. @Jaiyush Devi

Thanks for your question Sanjay. The previous month included several one-off events, including a significant loan repayment. Here are the main contributors:

• Repayment of $50k loan

• $30k purchase of new assets

• $15k office refurbishment costs

Thanks for preparing this thread Takashi. We have allocated a big part of the meeting for our focus topic, so I encourage directors to prepare for the meeting by reading the reports and resolutions, and engage in this thread and the proposals.

Looking forward to our meeting 🙏