Hello Again Guildmates,
Please review this Member in Good Standing. After you've read through this please vote as to whether inact this policy or object. If you object, please add why so we can advance this discussion and have a document we can refer to keep each other accountable in the longevity of this wacky place we love called Prime Produce.



Prime Produce Apprentice Cooperative Member in Good Standing 

Overview 

As stated in the PPAC Cultural Constitution; we, prime producers, having resolved to constitute our community as a voluntary, secular, equitable collective, hereby proclaim and promise each other:

• To cultivate braver love for others in ourselves and our community;

• To advance, through art and science, the craft of intentionally serving others;

• To sow more conscientious livelihoods for individuals and organizations;

We understand that there are nuances in qualitative and quantitative measure. In order to hold each other accountable and to build a culture of healthy cooperative, we refer to the following as a guideline for what it means to be a Member in Good Standing.

A member in good standing pays membership dues on time or is part of a guild-approved Work Exchange program.  

• Membership dues can be paid yearly, bi-annualy or monthly. 

  • For monthly payment, the invoice will be sent out on the 1st of the month and due on 14th of the month. (If you set up an automatic payment, it will charge your bank/card on file on the 14th of the month). 

• It is a member’s responsibility to update any payment information, such as renewing card information. 

• Request for status change 

  • To request a membership status change, including changing to a stewarding member (upon approval), a member should notify the Board & Piggybank via email by 20th of the month. Unless it is agreed upon, the change will take place in effect on the 1st of the following month. 

  • If a member wishes to pause a membership for reasons such as health, extended work travel or financial difficulty, a member should send a written request and set up a conversation with the Board as soon as possible. 

• In times of hardship 

  • A member will be in active and clear communication with the Board. 

  • Mitigation Plans examples… 

    • Host a fundraising event that leads to paying membership dues

    • Contributing to event hosting and allocating hosting fee to membership dues, 

    • Partnering with the Grant Writing team to come up with a plan. 

  • Grace period 60 days

A member in good standing participates in Guild meetings & decision making

• A stewarding member attends two mandatory guild wide meetings per year, which takes place in April and November. 

  • At least ONE meeting must be attended in person or virtually. For any reason, a member cannot make the mandatory meeting, a member must request fellow stewarding members to be their proxy and notify the Board immediately. 

• A member participates in at least ONE monthly meeting per quarter and provide written affirmation that they reviewed the minutes for the missed meetings. 

• A stewarding member participates in guild-wide decision making that requires official votes. 

  • This may take place on Loomio or during the mandatory meetings. 

  • A stewarding member commits to participate in at least 75% of the voting process to maintain a member in good standing.  

  • Other operational decisions may or could be made by team/module/committees. 

A member in good standing participates in Guild operations & stewardship of the Guild Hall

• A member follows the space reset guidelines and participates in the upkeep of the guild hall by leaving space better than they found it. 

  • Bathroom clearing, bringing garbage down and out for our carting service, shared kitchen clean up…

  • Cleaning up after hosting your guests… 

• A member participates in at least TWO teams/modules/committees and contributes in stewarding of the space, which includes but not limited to, upkeep of the physical environment, maintaining communication, being a liaison between the committee and the guild at large.

• A member participates in sharing knowledge to new members, through onboarding process, conversation and more. (Must lead TWO onboarding Sessions or more per year) 
  

Final Note

PPAC is committed to supporting its members wherever possible and encourages transparency and proactive communication to reach solutions that work for both parties. This policy is intended to balance individual needs with the cooperative’s shared responsibilities. Please reach out to ppac@primeproduce.coop if you have any questions or require further assistance.