Loomio
Fri 30 Oct 2020 2:38PM

EDI Team Priority Planning

V Verity Public Seen by 15

馃懁

Anonymous Wed 4 Nov 2020 7:50AM

 
1 - Internal research to include; demographic data, assessment of understanding of diversity & inclusion, barriers to inclusion, internal culture.
 
2 - External data collection to include; demographic make-up of partner organisations
 
3 - Public feedback form to gather experiences with the campaign
 
4 - Share EDI strategy across EMA teams
 
5 - Publish results of research for transparency (infographics and/or reports) - internal & external

I think that the first four must be completed before we can publish a report.

V

Poll Created Fri 30 Oct 2020 2:49PM

What should the EDI team's top priority be for the first month? Closed Sat 7 Nov 2020 12:04AM

Outcome
by Verity Wed 11 Nov 2020 5:05PM

Our first priority will be to establish our goal, purpose and strategy! Thanks for voting!

Choose the primary area which the EDI team should focus on for the first month. (All areas can & will be worked on simultaneously, depending on what we are each interested in. But, it's a good idea to first ensure we're all on the same page for our initial action).

See Diversity & Inclusion Ideas Spreadsheet for details pertaining to each section. (NB - The ideas on this spreadsheet do not contain some actions from the current Milestone Plan. The results of this Loomio thread will inform the EDI team's new Milestone Plan, into which any outstanding actions from the old plan will be assimilated). :)

Results

Results Option % of points Voters
Defining EDI goals, purpose & strategy 90.0% 9  
Social Media/ Web 10.0% 1  
Data Collection/ Evidence Collection 0.0% 0  
HR/ Recruitment 0.0% 0  
Connecting with External Partners 0.0% 0  
Undecided 0% 0  

10 of 10 people have voted (100%)

馃懁

Anonymous Tue 3 Nov 2020 1:58PM

Defining EDI goals, purpose & strategy

I think that "Defining EDI goals, purpose and strategy" should go together with "Data collection" and that both these aspects should be the top priorities of the D&I team. This double action plan should result in the creation of guidelines to be distributed to EMA and all national and city chapters. The "Social media & web" action plan should be implemented to ncrease EMA's visibility and accessibility, while "HR/Recrutement" and "External partnerhips" should be the last ones.

馃懁

Anonymous Fri 6 Nov 2020 10:32PM

Defining EDI goals, purpose & strategy

It's key to deciding/guiding strategy and action in all the other action lines

V

Poll Created Fri 30 Oct 2020 3:01PM

Defining Goals, Purpose & Strategy Closed Sat 7 Nov 2020 12:04AM

Please rank options in the rough order in which you think they should be worked on by the EDI team.

(Everybody's input will inform the milestone plan - of course, sometimes different tasks will be worked on simultaneously).

Results

Results Option Rank % of points Points Mean
Define purpose/ mission statement of Diversity & Inclusion Team 1 37.0% 37 3.7
Define terms (diversity, inclusion, equality, anti-racism, equity etc) and choose most appropriate terms for our team. 2 31.0% 31 3.1
Develop D&I strategy, identifying internal & external stakeholders for each action (gain feedback from EMA at large before finalising) 3 19.0% 19 1.9
Produce practical guide/ best practices for city chapters & communicate EDI strategy to them 4 13.0% 13 1.3
Undecided 0% 0 0

10 of 10 people have voted (100%)

馃懁

Anonymous Wed 4 Nov 2020 7:45AM

 
1 - Define purpose/ mission statement of Diversity & Inclusion Team
 
2 - Develop D&I strategy, identifying internal & external stakeholders for each action (gain feedback from EMA at large before finalising)
 
3 - Define terms (diversity, inclusion, equality, anti-racism, equity etc) and choose most appropriate terms for our team.
 
4 - Produce practical guide/ best practices for city chapters & communicate EDI strategy to them

The first three need to be defined and solidified before we can even produce a practical guide / best practices.

馃懁

Anonymous Fri 6 Nov 2020 9:19PM

 
1 - Define terms (diversity, inclusion, equality, anti-racism, equity etc) and choose most appropriate terms for our team.
 
2 - Define purpose/ mission statement of Diversity & Inclusion Team
 
3 - Develop D&I strategy, identifying internal & external stakeholders for each action (gain feedback from EMA at large before finalising)
 
4 - Produce practical guide/ best practices for city chapters & communicate EDI strategy to them

Logical steps to ensure the coherence of the action

Item removed

DC

Poll Created Fri 30 Oct 2020 3:16PM

External partnerships Closed Sat 7 Nov 2020 12:04AM

Please rank options in the rough order in which you think they should be worked on by the EDI team.

(Everybody's input will inform the milestone plan - of course, sometimes different tasks will be worked on simultaneously).

Results

Results Option Rank % of points Points Mean
Create strategy to diversify partnerships to work on projects. 1 43.3% 26 2.6
Collaborate with other NGOs/ agencies/ partners in sharing responsible recruitment practices & Diversity & Inclusion policies/ methods 2 31.7% 19 1.9
Posters and art projects/ installations by working alongside photo-documenters of life in and around refugee camps in busy areas of capital cities where diversity is most concentrated 3 25.0% 15 1.5
Undecided 0% 0 0

10 of 10 people have voted (100%)

J

Poll Created Fri 30 Oct 2020 3:19PM

Human Resources/ Recruitment Closed Fri 6 Nov 2020 10:01PM

Please rank options in the rough order in which you think they should be worked on by the EDI team.

(Everybody's input will inform the milestone plan - of course, sometimes different tasks will be worked on simultaneously).

Results

Results Option Rank % of points Points Mean
Set target & strategy for refugee/ asylum seeker representation at all levels of organisation (e.g. city chapter level, coordination team, across working groups) 1 18.8% 54 6.8
Develop advisory board of people with lived experience of the asylum process. 2 14.6% 42 5.3
Training for EMA members, to include; unconscious bias, why diversity & inclusion is important, anti-racism, white-savourism, best practices to ensure diversity & inclusion. 3 14.2% 41 5.1
Targeted recruitment for refugee and asylum seekers (e.g. reach out to organisations working with settled refugees) 4 13.2% 38 4.8
Targeted recruitment for minority groups (informed by evidence base from data collection, could include demographic data from minority-focussed NGOs). 5 12.5% 36 4.5
Create guidelines/ best practices to embed diversity and inclusion into recruitment strategy 6 10.8% 31 3.9
Develop anti-harassment and anti-discrimination policy鈥 7 9.7% 28 3.5
Develop content sensitivity consultant role (to prevent triggering content on social media/website etc). 8 6.3% 18 2.3
Undecided 0% 0 0

8 of 8 people have voted (100%)

馃懁

Anonymous Fri 6 Nov 2020 9:22PM

 
1 - Develop anti-harassment and anti-discrimination policy鈥
 
2 - Create guidelines/ best practices to embed diversity and inclusion into recruitment strategy
 
3 - Set target & strategy for refugee/ asylum seeker representation at all levels of organisation (e.g. city chapter level, coordination team, across working groups)
 
4 - Targeted recruitment for refugee and asylum seekers (e.g. reach out to organisations working with settled refugees)
 
5 - Targeted recruitment for minority groups (informed by evidence base from data collection, could include demographic data from minority-focussed NGOs).
 
6 - Develop advisory board of people with lived experience of the asylum process.
 
7 - Training for EMA members, to include; unconscious bias, why diversity & inclusion is important, anti-racism, white-savourism, best practices to ensure diversity & inclusion.
 
8 - Develop content sensitivity consultant role (to prevent triggering content on social media/website etc).

Protection (ensure our space is safe and actively promote diversity) of those who belong to diverse groups should be the first step in this element, after that the strategy could be developed.

DC

Poll Created Fri 30 Oct 2020 3:23PM

Social media/ website Closed Sat 7 Nov 2020 12:04AM

Please rank options in the rough order in which you think they should be worked on by the EDI team.

(Everybody's input will inform the milestone plan - of course, sometimes different tasks will be worked on simultaneously).

Results

Results Option Rank % of points Points Mean
Include diverse voices in "raising voices" work or ensure that the diverse voices that have been compiled through this program are uploaded to social media/webpage 1 27.8% 25 2.8
Broadening range of languages, including easy-read option on our central social media platforms & website (timeline to achieve this according to capacity of media team). 2 25.6% 23 2.6
Ensure social media accesibility best practices are adhered to from central platforms. 3 24.4% 22 2.4
Develop internal training resources database/ drive; (E.g. A-Z of diversity & inclusin topics, calendar of events/ webinars, training page pf materials, etc.) 4 22.2% 20 2.2
Undecided 0% 0 0

9 of 9 people have voted (100%)

Item removed

V

Poll Created Fri 30 Oct 2020 8:38PM

Data Collection & Evidence Closed Sat 7 Nov 2020 12:04AM

Please rank options in the rough order in which you think they should be worked on by the EDI team.

(Everybody's input will inform the milestone plan - of course, sometimes different tasks will be worked on simultaneously).

Results

Results Option Rank % of points Points Mean
Internal research to include; demographic data, assessment of understanding of diversity & inclusion, barriers to inclusion, internal culture. 1 30.8% 60 4.6
Share EDI strategy across EMA teams 2 20.5% 40 3.1
External data collection to include; demographic make-up of partner organisations 3 20.0% 39 3.0
Public feedback form to gather experiences with the campaign 4 14.9% 29 2.2
Publish results of research for transparency (infographics and/or reports) - internal & external 5 13.8% 27 2.1
Undecided 0% 0 0

13 of 13 people have voted (100%)