Health and Safety Policy
Chloe Miller Wed 1 Apr 2026 2:36AMPublicSeen by 0Under new health and safety legislation, organizations have duties to engage with workers and enable them to participate in improving health and safety. They must:
ensure that worker's views on health and safety matters are asked for and taken into account, and
have clear, effective, and on-going ways for workers to suggest improvements or raise concerns on a day-to-day basis.
With the new legislation coming into effect at the end of the month, we need to build and agree on a policy.
This policy impacts everyone in Oatmilk Co-op, and is a legal obligation for the organization. So I am starting a Consent process to invite your participation in developing the policy and consent to adopt the policy.
I have made a start on a draft health and safety policy
What questions do you have about the Health and Safety policy?
question round by Chloe Miller Closing Tue 7 Apr 2026 12:00AM
What are you proposing?
We are developing a Health and Safety policy.
Please read the legislation and draft health and safety policy.
Why is this important?
A Health and Safety policy is a good way to document responsible practices and provide a safe working environment for everyone. And there's the additional prompt to do this now to comply with new legislation coming into effect at the end of the month. 😉
What are you asking people to do?
This is a question round, where you are invited to ask clarifying questions.
What do you need to know so you understand the proposal?
Please respond before the Question round closes.
4 of 5 votes cast (80% participation)
Jaiyush DeviWed 1 Apr 2026 2:37AM
Mental health should probably be in there... does that fall under "stress"?
Takashi KimWed 1 Apr 2026 2:37AM
Thanks Chloe for getting this started. Should the policy include the purchase and maintenance of provisions like a first aid kit and making sure we have an earthquake response kit for the office?
Sanjay GarciaWed 1 Apr 2026 2:37AM
¿Debe la política incluir salud y seguridad con respecto a las computadoras portátiles?
Según mi comprensión de la ergonomía, tener un teclado conectado a una pantalla garantiza una mala postura. Tener una pantalla al lado de las manos tensa el cuello, y esos teclados planos y cuadrados tensan las muñecas y los hombros.
¿La política incluirá configuraciones ergonómicas para el uso de la computadora?
Mary WangWed 1 Apr 2026 2:37AM
To what extent is burnout included in the policy?
I think this is a likely risk factor for our context. I was reading about it and experts have identified 6 factors to burnout:
work overload
lack of control
insufficient reward
breakdown of community
absence of fairness
conflicting values
Specifically addressing risk in each of those areas seems like a responsible approach, as well as being aligned with our culture and values.
Health and Safety policy - Reactions round
proposal by Chloe Miller Closed Tue 4 Jul 2023 7:30AM
Thanks for your favorable support for the policy.
@Mary Wang raised a concern there is not adequate provision for fire safety.
We will integrate suggestions to the policy and seek your consent for the policy when ready.
What are you proposing?
We are developing a Health and Safety policy.
Please read the legislation and draft health and safety policy.
Why is this important?
A Health and Safety policy is a good way to document responsible practices and provide a safe working environment for everyone. And there's the additional prompt to do this now to comply with new legislation coming into effect at the end of the month. 😉
What are you asking people to do?
This is a Reactions round. How do you feel about the policy?
How do you feel about the proposal? Leave a comment or make a suggestion for improvement.
This Sense check is an opportunity for your input and contribution, to help us make a better decision.
Results
| Results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
| Looks good | 3 | 75 | 60 | | |
| Abstain | 0 | 0 | 0 | ||
| Concerned | 1 | 25 | 20 | | |
| Undecided | 1 | 20 |  |
4 of 5 votes cast (80% participation)
Takashi Kim
Wed 1 Apr 2026 2:45AM
Looks good, thanks Chloe. Once we're genuinely engaged in this, I think we can run a campaign to celebrate our Health & Safety policy.
Mary Wang
Wed 1 Apr 2026 2:45AM
I am concerned there is not adequate provision for fire safety.
Here is a link to a fire safety provisions from one of our suppliers that might work for us.
Adopt the Health and Safety policy
proposal by Chloe Miller Closing Tue 7 Apr 2026 12:00AM
What is the decision you need to make?
The Health and Safety policy is now ready for adoption.
Why is this important?
A Health and Safety policy is a good way to document responsible practices and provide a safe working environment for everyone. And there's the additional prompt to do this now to comply with new legislation coming into effect at the end of the month. 😉
What advice are you asking from people to help you make a good decision?
Consent to adopt the Health and Safety policy.
Remember we are seeking consent for a ‘good enough’ decision that is 'safe to try', so we can make a good decision for our organization.
If you have an Objection, please say why and propose a change to the proposal that makes it safe.
Current results
| Current results | Option | Votes | % of votes cast | % of eligible voters | |
|---|---|---|---|---|---|
| Consent | 3 | 75 | 50 | | |
| Objection | 1 | 25 | 17 | | |
| Undecided | 2 | 33 | |
4 of 6 votes cast (66% participation)
Chloe Miller
Wed 1 Apr 2026 2:50AM
Thanks for helping us build a fabulous Health and Safety policy!