Melbourne Autumn Tournament

If you are going to sell t-shirts it's critical to get pre-orders to make sure you cover your costs. You don't want to be left out of pocket with a pile of XXL t-shirts that you can't sell.

Yep Tom, tshirts to be pre-ordered at registration

After viewing Damon's document about scheduling I support 8 teams as seem to be the flavour on loomio.

After reading and hearing others opinions on the format my mind has been changed a number of times over the last couple of day but one thing that became apparent to me today is that while this discussion is important what really needs to happen is for teams to be formed so we actually know how many teams we ARE planning for. We cannot plan for ghost players and what if’s.

This tourney has had no league to make the selection process for teams and as such how many wins, goals or number of veteran players make them up will not select the teams who play in the autumn tourney. Teams will be made up of individuals who organised and got a team together.

To this end I would encourage all players who feel like they might “miss out” to please start talking to each other and get a possible team together as if you do I can assure you as long as we are under an 8 team cap I will do anything I can to get you on court.

Rego is not open yet and I apologize for this. It WILL be up soon. If everyone is in support I would like for it to have a deadline 3 days after it’s opening and a floating 6 then 8-team cap.

Lastly I would like to apologise to anyone who was offended by the committee meeting last night. The meeting was my idea and while other business did take place I had noted that I wanted to discuss the autumn tourney. I did not think it would be seen as a secret act, I can now see why it could be seen as one.

The suggestions posted on loomio were put together as a suggestion. I know I do not always have the best idea in mind and I’m happy when someone comes up with better alternatives that I could not have come up with. However as President I felt like I must do something and I’m sorry if my action have done anything to make people feel excluded from the discussion and planning process.

To recap.
Rego will be up ASAP.
I Support 5 to 6 player teams.
I support an 8 team cap.
Please start-getting teams ready.

Rego is Open.
Due to technical difficulties registration will be through email.
One member of each team needs to send through to me

The team Name
Player List
A contact phone number

My email is: dantelkurth(at)gmail(dot)com

There is a 8 team cap on this tourney so it’s first in best dressed.
Each team must have between 5 and 6 players.

I will be contacting all teams in the next few days.

Hope to see you all in Melbourne

So it looks like Rego filled up real quick. I'm sure everyone is pretty surprised. I haven't seen the rego list, but I know there is a Brisbane/Sydney team that missed out, and probably at least 1 Melbourne team, not sure about the canberrra team. Despite the disagreements we've had about this, I think we can all agree that it's a shame that people missing out on polo is a sucky thing. To that end, I think we should revert back to the 10 team limit that we voted for here originally.

Dante said he posted an 8 team limit after looking at Damon's scheduling document, which is fair enough. I think we can actually do pretty well to include 10 teams, with the same number of games as with 8 (3 each). It means a 15 hour day of polo, but the schedual I came up with means that no team needs to be at the courts for more than 6 hours (from when they start to when they finish) and for an average of 4.4 hours. That's a pretty good compromise. It does however require that we pre-pick who plays who to some degree.

The second day can then be some kind of top/bottom elimination with probably a maximum time at the courts being 5 hours. that day.

What do you guys think

Pleasantly surprised at interest for the tourney. I'm undecided about your proposal, but want to point out extra teams would also require more refs, and more organisation, and I think for those organising it will become quite strenuous. But possible. 15 hours of polo would have to be the longest day of polo ever.

Can you post your schedule Andrew? I like the sound of what you have outlined but I'd like to see how it works, please feel free to add it into the google document as well under 10 team options for future reference.

I like the idea that successfully registered teams should not have to reduce the number or duration of games to expand the tournament.

Its true, pre scheduling an entire day and not using Swiss gives people better certainty.

Picking who plays in nominally graded groups as even match ups are preferable in longer games and avoiding blowouts would be better for everyone on day one as well as day two. I'm sure you would have a good way to account for this.

In large part this issue has arisen not because of any eliteness, bit simply because we have never had to deal with tournament caps in melbourne, even though they have been well established in other cities, let alone standard overseas.

Apart from having the cap, not knowing when the registration was going to open (eg at a pre announced time like monday 7pm) is the most unconventional thing about this process)

Also more and more reason to pay refs.

Allowing more teams also gives us $400 more to play with.

Pleasantly surprised at interest for the tourney. I’m undecided about your proposal, but want to point out extra teams would also require more refs, and more organisation, and I think for those organising it will become quite strenuous. But possible. 15 hours of polo would have to be the longest day of polo ever.

—

Reply to this email directly or view it on www.loomio.org ( https://www.loomio.org/d/NUn06d37/melbourne-autumn-tournament?utm_campaign=thread_mailer&utm_medium=email&utm_source=new_comment#comment-626443 ).

Turn off emails ( https://www.loomio.org/email_actions/unfollow_discussion/86960/DBcy95FJNi-yzomXVbNQ ) for this discussion.

Change your email preferences ( https://www.loomio.org/email_preferences?unsubscribe_token=DBcy95FJNi-yzomXVbNQ&utm_campaign=thread_mailer&utm_medium=email&utm_source=new_comment ) to unsubscribe from these emails.

I'm slightly concerned that rego was opened before this proposal had closed, and with different terms as well.

Updated the document. It's jsut one example, there are lots more options depending on what is important. My opinion is, if more people want to play, and we can give them more polo, then why the hell not. We've got the court built and hired out. Let's maximise!

I know that there have been lots of heated discussions around the tournament structure, and most of this is due to us leaving it wayyyyyy too late. But as it is, I don't think we can exclude people just because they happened to be at work when the rego was announced. If we do need to restrict teams, then it's going to have to be by lot or something (like buying tickets for a popular show). Until we see a team list though it won't be clear how many more people we can accommodate though.

So you are proposing that if we go over some hypothetical cap then we should put all the teams in a hat and draw them out no matter their order of registration? Surely you don't intend to do that for interstate teams that are already under the impression that they have made the cut…