2014.10.26 DRAFT minutes IC meeting

2014.9.26 DRAFT Minutes of the Senator Online INNER CIRCLE group
Conference Call Meeting

Meeting opened: Time: 4:10pm Via:Google hangout

Attendance: Berge Der Sarkissian, Francois Crespel, LB Joum, Nick Debenham, Oliver Minter, Ricky Jefferyes, Emma Wardle, Tom Oliveri

Apologies: Paul Martin, Sven Wiener

Meeting “Check-in”

Minutes of the previous meeting: The previous minutes were noted as being passed in loomio.
Business arising from the previous minutes:
Oliver – New Democracy Foundation text removed from website.

Berge – will table a list of new members at next meeting.

Agenda Building
List from Loomio -
Specific AGENDA ITEMS:
1. EMMA “strategic planning timeline”
2. EMMA “Sub-Group should have some sort of purpose statement, a bit of a charter, to scope out what they are doing, also have some milestones, work out what resources are required, etc” to be written in loomio or google docs? * joum found loomio’s “purpose” statement.
3. Oliver wants to raise the idea of going back to weekly IC meetings and put it to a vote. Joum “our meetings are too frequent”.
4. OLIVER maybe we “need to start holding a fortnightly casual social video meeting with EVERYONE just to help get everyone to get to know each other in a faster fashion”
5. OLIVER * Newsletter Delegate needs to decide when to hold the first newsletter conference.
* Software Delegate should agree to organise the first Software video meeting.
* Website & Database Delegate to agree to organise the FIRST Website and Database meetings.
6. FRANCOIS party name change issue we need to perhaps discuss or vote on
7. FRANCOIS emma’s email about target audience
8. TOM redesign of website

Francois – Name Change
Tom – Software, but might wait for software team.

Reports from Subgroups:
* Administration
Joum - Talked about role of Admin and the lack of activity in many sub-groups.
* AEC
Berge – Nothing to report
Oliver – Will the group handle the name change?
Berge – described the process of changing the name. Uncontentious name should take 10 months.
* Database
Oliver – 2 Databases. 1. Get Online, 2. Email Marketer. Berge is trying to merge the 2 databases.
* Short clip guru
Francois – talked about ideas he is considering for making videos. Interested in identifying the target audience.
* Fundraising - ?
Oliver – Invited people to join the fundraising group.
Tom – Offered to help if we decide to do some fundraising.
4:52 – Francois left the meeting
Emma – Wants to develop a plan for us. Includes things like: Purpose, Vision, Strategic Goals.
4:56 – Emma left the meeting
* Social Media
Tom – Will get in touch with Malcom from Twitter.
Oliver – asked Tom if he has done video before.
Tom – no
Joum – outlined who presently posts to FB and suggested we give tom access.
Berge – Getting public awareness is vital and social media will drive this task.
* Software
5:14 – Tom left the meeting.
Joum – talked about Airesis
* Name Change
Ricky – doesn't think loomio is the best platform. Suggests FB. He will create a poll on FB
Joum – Asked if only members of the IC vote.
Ricky, Oliver, Berge – agreed.
* Weekly Meetings
Oliver proposed we move to weekly meetings and will raise it as a proposal in loomio.
* Subgroups organise conference meetings
Oliver – urged delegates of sub-groups to have meetings in their groups.
* Open Meeting
Oliver – suggested a social meeting/hangout open to the public.

Next meeting: 10.10.2014 4pm. (5pm NSW,)

Meeting ends: 5:30pm

Oliver from Loomio - POST-MEETING NOTES:
* give Tom access to Facebook accounts ALL pages and groups give him coordinator rights..
* Oliver to raise a VOTE-based proposal in Loomio regarding IC meeting frequency
* Ricky to create a multiple choice poll for ONLY the IC members to vote on a new PARTY NAME via Facebook..
* Next IC meeting - Friday 10/10/14 @ 4pm.
* Emma will create a strategic planning timeline
* Each subgroup needs to create its own “Statement of Purpose” and this will be up to the Delegate to facilitate group discussion in order to create the statement.
* There was a clear consensus to hold a regular casual social meeting for the only purpose of getting to know each-other, of which any sub-group members or any loomio members should be able to attend.