2014.10.26 DRAFT minutes IC meeting
Joum
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2014.9.26 DRAFT Minutes of the Senator Online INNER CIRCLE group
Conference Call Meeting
Meeting opened: Time: 4:10pm Via:Google hangout
Attendance: Berge Der Sarkissian, Francois Crespel, LB Joum, Nick Debenham, Oliver Minter, Ricky Jefferyes, Emma Wardle, Tom Oliveri
Apologies: Paul Martin, Sven Wiener
Meeting “Check-in”
Minutes of the previous meeting: The previous minutes were noted as being passed in loomio.
Business arising from the previous minutes:
Oliver – New Democracy Foundation text removed from website.
Berge – will table a list of new members at next meeting.
Agenda Building
List from Loomio -
Specific AGENDA ITEMS:
1. EMMA “strategic planning timeline”
2. EMMA “Sub-Group should have some sort of purpose statement, a bit of a charter, to scope out what they are doing, also have some milestones, work out what resources are required, etc” to be written in loomio or google docs? * joum found loomio’s “purpose” statement.
3. Oliver wants to raise the idea of going back to weekly IC meetings and put it to a vote. Joum “our meetings are too frequent”.
4. OLIVER maybe we “need to start holding a fortnightly casual social video meeting with EVERYONE just to help get everyone to get to know each other in a faster fashion”
5. OLIVER * Newsletter Delegate needs to decide when to hold the first newsletter conference.
* Software Delegate should agree to organise the first Software video meeting.
* Website & Database Delegate to agree to organise the FIRST Website and Database meetings.
6. FRANCOIS party name change issue we need to perhaps discuss or vote on
7. FRANCOIS emma’s email about target audience
8. TOM redesign of website
Francois – Name Change
Tom – Software, but might wait for software team.
Reports from Subgroups:
* Administration
Joum - Talked about role of Admin and the lack of activity in many sub-groups.
* AEC
Berge – Nothing to report
Oliver – Will the group handle the name change?
Berge – described the process of changing the name. Uncontentious name should take 10 months.
* Database
Oliver – 2 Databases. 1. Get Online, 2. Email Marketer. Berge is trying to merge the 2 databases.
* Short clip guru
Francois – talked about ideas he is considering for making videos. Interested in identifying the target audience.
* Fundraising - ?
Oliver – Invited people to join the fundraising group.
Tom – Offered to help if we decide to do some fundraising.
4:52 – Francois left the meeting
Emma – Wants to develop a plan for us. Includes things like: Purpose, Vision, Strategic Goals.
4:56 – Emma left the meeting
* Social Media
Tom – Will get in touch with Malcom from Twitter.
Oliver – asked Tom if he has done video before.
Tom – no
Joum – outlined who presently posts to FB and suggested we give tom access.
Berge – Getting public awareness is vital and social media will drive this task.
* Software
5:14 – Tom left the meeting.
Joum – talked about Airesis
* Name Change
Ricky – doesn't think loomio is the best platform. Suggests FB. He will create a poll on FB
Joum – Asked if only members of the IC vote.
Ricky, Oliver, Berge – agreed.
* Weekly Meetings
Oliver proposed we move to weekly meetings and will raise it as a proposal in loomio.
* Subgroups organise conference meetings
Oliver – urged delegates of sub-groups to have meetings in their groups.
* Open Meeting
Oliver – suggested a social meeting/hangout open to the public.
Next meeting: 10.10.2014 4pm. (5pm NSW,)
Meeting ends: 5:30pm
Oliver from Loomio - POST-MEETING NOTES:
* give Tom access to Facebook accounts ALL pages and groups give him coordinator rights..
* Oliver to raise a VOTE-based proposal in Loomio regarding IC meeting frequency
* Ricky to create a multiple choice poll for ONLY the IC members to vote on a new PARTY NAME via Facebook..
* Next IC meeting - Friday 10/10/14 @ 4pm.
* Emma will create a strategic planning timeline
* Each subgroup needs to create its own “Statement of Purpose” and this will be up to the Delegate to facilitate group discussion in order to create the statement.
* There was a clear consensus to hold a regular casual social meeting for the only purpose of getting to know each-other, of which any sub-group members or any loomio members should be able to attend.
Oliver Minter Wed 24 Sep 2014 2:03PM
oh and i also want to say - that i hope that this particular meeting this friday - is far more relaxed and casual and unstructered to a certain degree...than previous meetings... afterall - we dont have the man (Paul) who seems to excel at that job....and i wasnt able to attend the last meeting - and i'm sure joum would have been excellent as a chair aswell.... but i'm also aware that joum has had to take on way too many responsibilities as of late... so if he needs someone else to try - then i willl try to chair - but if i do - i want all of you to try and direct me - if i lose momentary focus - please.
Ricky Jefferyes Wed 24 Sep 2014 7:34PM
@olivermintersolvol I would also support you to chair the meeting.
Joum Wed 24 Sep 2014 8:38PM
Thanks Ricky. I already asked Oliver.
Joum Wed 24 Sep 2014 8:40PM
I haven't heard from Emma. @emmawardle are you interested? No problem if not.
Emma Wardle Wed 24 Sep 2014 11:00PM
Wait, what??
Emma Wardle Wed 24 Sep 2014 11:00PM
Thanks Ricky!
Emma Wardle Wed 24 Sep 2014 11:01PM
I’m happy to chair, and happy not to chair. Either way!
Just for the record, I could talk under water, hahah!
Joum Thu 25 Sep 2014 12:32AM
I recon we can have a call for interest in the beginning of the meeting. I think that anyone who wants to chair should have the chance, in all of our meetings. Why do we need to stick with one, unless someone is cleary really good at it. I do like Paul leading a meeting, so no disrespect Paul, but it might be nice to have a variety.
I like the Holacracy model where they create their agenda at the beginning of the meeting. I suggest that this could also include alowing someone else to ask to chair. I know it will always end up one person doing most, but it would be nice to have the opening for others if they wanted to try.
Emma Wardle Thu 25 Sep 2014 12:46AM
I like that idea too. Having different chairs can work really well, and it also becomes a learning experience, where people who have no or little experience
chairing learn a new skill. The only issue I have found is that over time people forget whose turn it is, and it often ends up with the most senior person just taking the chair permanently. We would have to be disciplined for this to work.
I also think that in meetings where an agenda is set prior, and all participants read through it and prepare their thoughts can leads to a shorter meeting with
more decisions made. I can think on my feet but everyone has different styles so not everyone can do that. When I run a workshop, I will send information to everyone prior, so that less time is spent reading and thinking and more time is spent presenting
ideas and deciding. Unfortunately, you often get the one or two who has not done any preparation, so it can be a mix. Again, for it to work we would have to be disciplined and commit to reading through the agenda and any accompanying information and note
down our thoughts and questions prior to the meeting.
Oliver Minter · Wed 24 Sep 2014 1:50PM
i support Emma to chair the meeting aswell - but i'm not sure if she would actually feel comfortable doing that just yet... i really think its too much to ask of a person who doesnt know anyone to chair a meeting. so i am thinking atm that the most likely chair (just for this friday meeting) will need to be either joum or myself or berge or ricky... you guys havent heard back from her yet about whther she wants to chair... - i have spoken to her via google hangout earlier this evening for about an hr...she is great- but hey guys - it takes time to be able to talk well with strangers - let alone ask them to chair a meeting.