2014.10.26 DRAFT minutes IC meeting
Joum
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2014.9.26 DRAFT Minutes of the Senator Online INNER CIRCLE group
Conference Call Meeting
Meeting opened: Time: 4:10pm Via:Google hangout
Attendance: Berge Der Sarkissian, Francois Crespel, LB Joum, Nick Debenham, Oliver Minter, Ricky Jefferyes, Emma Wardle, Tom Oliveri
Apologies: Paul Martin, Sven Wiener
Meeting “Check-in”
Minutes of the previous meeting: The previous minutes were noted as being passed in loomio.
Business arising from the previous minutes:
Oliver – New Democracy Foundation text removed from website.
Berge – will table a list of new members at next meeting.
Agenda Building
List from Loomio -
Specific AGENDA ITEMS:
1. EMMA “strategic planning timeline”
2. EMMA “Sub-Group should have some sort of purpose statement, a bit of a charter, to scope out what they are doing, also have some milestones, work out what resources are required, etc” to be written in loomio or google docs? * joum found loomio’s “purpose” statement.
3. Oliver wants to raise the idea of going back to weekly IC meetings and put it to a vote. Joum “our meetings are too frequent”.
4. OLIVER maybe we “need to start holding a fortnightly casual social video meeting with EVERYONE just to help get everyone to get to know each other in a faster fashion”
5. OLIVER * Newsletter Delegate needs to decide when to hold the first newsletter conference.
* Software Delegate should agree to organise the first Software video meeting.
* Website & Database Delegate to agree to organise the FIRST Website and Database meetings.
6. FRANCOIS party name change issue we need to perhaps discuss or vote on
7. FRANCOIS emma’s email about target audience
8. TOM redesign of website
Francois – Name Change
Tom – Software, but might wait for software team.
Reports from Subgroups:
* Administration
Joum - Talked about role of Admin and the lack of activity in many sub-groups.
* AEC
Berge – Nothing to report
Oliver – Will the group handle the name change?
Berge – described the process of changing the name. Uncontentious name should take 10 months.
* Database
Oliver – 2 Databases. 1. Get Online, 2. Email Marketer. Berge is trying to merge the 2 databases.
* Short clip guru
Francois – talked about ideas he is considering for making videos. Interested in identifying the target audience.
* Fundraising - ?
Oliver – Invited people to join the fundraising group.
Tom – Offered to help if we decide to do some fundraising.
4:52 – Francois left the meeting
Emma – Wants to develop a plan for us. Includes things like: Purpose, Vision, Strategic Goals.
4:56 – Emma left the meeting
* Social Media
Tom – Will get in touch with Malcom from Twitter.
Oliver – asked Tom if he has done video before.
Tom – no
Joum – outlined who presently posts to FB and suggested we give tom access.
Berge – Getting public awareness is vital and social media will drive this task.
* Software
5:14 – Tom left the meeting.
Joum – talked about Airesis
* Name Change
Ricky – doesn't think loomio is the best platform. Suggests FB. He will create a poll on FB
Joum – Asked if only members of the IC vote.
Ricky, Oliver, Berge – agreed.
* Weekly Meetings
Oliver proposed we move to weekly meetings and will raise it as a proposal in loomio.
* Subgroups organise conference meetings
Oliver – urged delegates of sub-groups to have meetings in their groups.
* Open Meeting
Oliver – suggested a social meeting/hangout open to the public.
Next meeting: 10.10.2014 4pm. (5pm NSW,)
Meeting ends: 5:30pm
Oliver from Loomio - POST-MEETING NOTES:
* give Tom access to Facebook accounts ALL pages and groups give him coordinator rights..
* Oliver to raise a VOTE-based proposal in Loomio regarding IC meeting frequency
* Ricky to create a multiple choice poll for ONLY the IC members to vote on a new PARTY NAME via Facebook..
* Next IC meeting - Friday 10/10/14 @ 4pm.
* Emma will create a strategic planning timeline
* Each subgroup needs to create its own “Statement of Purpose” and this will be up to the Delegate to facilitate group discussion in order to create the statement.
* There was a clear consensus to hold a regular casual social meeting for the only purpose of getting to know each-other, of which any sub-group members or any loomio members should be able to attend.
Emma Wardle Tue 23 Sep 2014 7:17AM
Thanks Joum.
I am a business planning facilitator, I guide the management team at my work though the development of their multi-year plan and annual business plan. As such, I feel that we are perhaps lacking a bit in planning out what we are doing and I would like to make a suggestion for a discussion topic.
I would like to put strategic planning on the agenda. We have two years to the next election, and I think that we need to develop a list of projects/events/milestones, prioritise things, and schedule them into a timeline so that we have a clear direction of where we are going. This will also help us to ensure that we are on track, and identify where we need help in a way that everyone can see.
There are a range of different tools used in doing this, such as planning and prioritisation tools, scoping tools, reporting tools, communication tools, etc, and I am happy to facilitate this if that is what the group would like. I like to work within structure, and I think that this would be a good way for us to organise ourselves and know who has to do what and when. This plan will then become a regular item on the meeting agenda.
I also think that each activity/subcommittee should have some sort of purpose statement, a bit of a charter, really, again to scope out what they are doing and also have some milestones, work out what resources are required, etc.
Thoughts?
Oliver Minter Tue 23 Sep 2014 7:37AM
I actually think that would be an excellent thing for Emma to start on - it is more relevant to all of us - and will be more interesting and ultimately more useful than starting on the complaints/equal opp policies... working out our priorities and a timeline is where we need to be... some of this has been a little achieved and written down somewhere! where i dont know lols! Yep this is exactly what we all need Emma... when you start the Discussion in loomio - i will follow it and try to help u as much as poss. and i hope joum will also. it will also be great to have your fresh perspective on things - as my perspective is starting to become muddled! lols!
Joum Tue 23 Sep 2014 7:45AM
Go for it. I support you being chair too. I think the next meeting will be perfect as I don't think we have any other urgent business.
Joum Tue 23 Sep 2014 9:58PM
Something I saw in loomio https://www.loomio.org/d/W2daqUpV/what-we-ve-learned-about-group-decisions#comment-242192
"For instance, the Loomio team spent a long time to develop a purpose statement that really represents what we’re doing, and accommodates for all the different perspectives in the group: “to create a world where its easy for anyone, anywhere to participate in decisions that affect them.” Now we have the purpose explicitly stated, it is our guiding light that we can all return to in any difficult decision."
Joum Tue 23 Sep 2014 9:59PM
Does SOL need this?
Oliver Minter Wed 24 Sep 2014 10:14AM
Agenda item number 3:
i want to raise the idea of going back to weekly IC meetings and i want the ic to vote on the idea at the meeting this fri.
Oliver Minter Wed 24 Sep 2014 11:25AM
i love the stuff your finding about loomio Joum.... one day its my personal wish to talk face to face with a person from loomio, for us as a sol group to be all in one room or a pub (lols) and for our sol group to meet and talk with a member of the loomio foundation team.
Ricky Jefferyes Wed 24 Sep 2014 1:17PM
I also support Emma in facilitating the meeting.
Ricky Jefferyes Wed 24 Sep 2014 1:20PM
I've been trying to catch up on all the reading that I have missed and everything that I have read from Emma has been brilliant. Thanks so much for your input Emma :)
Oliver Minter · Tue 23 Sep 2014 6:59AM
thanks Joum.