Liaison Process
Murdoch
Public
Seen by 328
What does a liaison do at 19 Tory St?
Don’t worry, it’s super simple and fun! Here’s a brief outline of the process:
Lovely members of the public propose events using the online form at www.concernedcitizens.co.nz.
The details about what they want to do and when they want to do it are put into a Loomio discussion, along with their contact details. Everyone on the admin team looks at the proposed event, and someone volunteers to act as a liaison for the event.
When you volunteer to liaise, you click ‘Start a Proposal’ and cut and paste the details in. Everyone gets an email notification about the proposal, and has their say about whether or not they think the event should go ahead. The default time for proposals is 3 days - you can adjust this as appropriate (urgent proposals can be shortened to 1 day etc). If you’re super nice you can email the person proposing the event right away and tell them that you’ve volunteered to liaise with them, that their proposal is being considered by the team, and that you’ll be in touch soon. Note: the proposer's email address can be found at the bottom of the proposals spreadsheet - email Rich if you need access to that file.
When the proposal closes, if no-one has major concerns and there’s no clash with events already booked in (check the calendar at www.concernedcitizens.co.nz), you can email the person and let them know their event has been approved. They will be overjoyed! When it's confirmed, lock their event into the calendar. Ask Rich if you don't have access already. Then all you need to do is keep in touch with the event organiser, and arrange to get a key to them when they set up for their event. Make sure you email through the 'Guidelines for people organising events at 19 Tory St', which has some friendly pointers about how to put on events without stepping on anyone's toes :)
Since we’ve had a bit of trouble with noise annoying the particularly noise-sensitive neighbours through the left wall, it’s a really good idea to be present at the event you’re liaising on. It’s important to check in at the end of their event to make sure the space is in a good state for the next event (clearing furniture away, getting rid of rubbish etc). If you can’t be at the event yourself, then you can arrange for another admin person to be there. Done!
We got a few noise/mess complaints from the neighbours at the beginning, but since we started making a bit more effort to be present at the events we’re liaising on things have been running super smoothly!
It’s a really easy process that takes only a tiny amount of effort and time - if everyone on the admin team volunteers to liaise on about one event every month or two then we will be all sorted and continue to be the best open-source community gallery ever!
Mark Amery Sat 31 Aug 2013 8:09PM
This is interesting. This is my first vote and comment in this group and yet I get a lot from seeing the proposals that roll through and also 'hearing' the rigour by which the collective works. So I am not sure whether 'participation' isn't a wider open idea. But naturally I am not doing any liason or work (which I heartily salute and can appreciate that solving issues is a priority) - I am one of the wider open circle - on this basis I feel easier not voting but rather just commenting.
Murdoch Sun 1 Sep 2013 10:39AM
This pie graph is hot.
Murdoch Sun 1 Sep 2013 8:37PM
The question then, is how can we make finding the contacts easier for the liaison people so that more people feel capable of liaising. I like the hyperlink above to the spreadsheet that has the contacts on it - is there anyway this could (a) be made accesible to all new members of the group and (b) this liaising thread be pinned to the top of the discussion list? So good having so many Loomio admins in the group! We can ask all we want.
Benjamin Knight Mon 2 Sep 2013 4:55AM
This is indeed interesting!
I think you've identified the challenge @murdoch, and will volunteer myself and Mr @richarddbartlett to work on making the liaising process easier!
I'm thinking a super straightforward page on the website might be the easiest way of laying the process out. We could very easily also send the process out in an email to everyone in the Tory St group to make sure everyone's got it handy.
Also, we can just get a whole lot more thorough about making sure we give all liaison people access to the contact info form when they join the Tory St Loomio group.
How does that sound?
Murdoch Mon 2 Sep 2013 5:39AM
If it works, it works. I think it is also probably a good idea to make it clear that the cull we were discussing wasnt taking it back to only ten participants, but just getting rid of people we know who're overseas or were added for a particular project and aren't in Wellywoo any longer.
Benjamin Knight Mon 2 Sep 2013 11:10PM
Just added a link to the liaison guidelines in the 19 Tory St group description - could be an easy place to point people
Eamonn Wed 4 Sep 2013 1:37AM
Is it possible to Sticky this?
Benjamin Knight Wed 4 Sep 2013 11:22PM
sadly no :( in future, it will be happily yes :)
Eamonn Tue 8 Oct 2013 5:04AM
bumping this topic so it comes back to the front page
Murdoch · Thu 29 Aug 2013 12:23AM
On the whole it is more important for me at the moment to see proposals liaised by a range of people rather than keeping the ideal of the open group. One other option might be to have someone co-ordinate that emails the contacts to anyone who wants to liaise - that seems burdensome too.