Spaces & Bedz
Fran Ellis
Public
Seen by 15
Decision has been made
Who made the decision: Fran
When was the decision made: 06.12.21
Decision summary: No beds will be allocated during memberships sale. Membership = entry. Once all memberships sold, Camps will form. Camps can adopt a pre-existing space. Wider membership will decide which Camps occupy which spaces based on proposals. Camp members will then decide how to use the beds in their adopted space between themselves.
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Tension & Scope
There are a limited number of existing indoor spaces available on site, and we need to decide how they will be used. This will affect all members - we need to balance the need for cosy spaces to socialise in, with the need for indoor sleeping spaces for those without their own setups. There are not enough beds for 100-115 members even if we use all the existing structures as sleeping spaces. So how should we allocate indoor spaces & thus beds?
Context
Presuming we are able to cancel the 2 additional luxory yurts to keep memberships affordable, the pre-existing spaces on site and the number of potential sleeping spots within them is as follows:
SPACE |
No. of ROOMS |
NORMALLY SLEEPS |
ESTIMATED MAX. SLEEPING POTENTIAL |
Large family yurt |
1 |
6 |
7 (floor space) |
Esk's Crofter's Cottage |
1 |
4 |
5 (floor + couch) |
Annan Crofter's Cottage |
1 |
6 |
7 (couch) |
Nith Barn |
2 |
8 |
12 (bedroom floors) |
Family yurt |
1 |
4 |
6 (floor space) |
Couple's yurt |
1 |
2 |
3 (floor space) |
Celtic Roundhouse |
1 |
16 |
16 |
TOTAL |
46 |
56 |
Proposal
I propose we do not allocate beds at all. Instead, membership buys you entry into the event. Once all memberships have been sold, Camps begin / are invited to form. Camps can propose adopting X space. The wider membership decides which Camps will inhabit which pre-existing spaces based on the proposals. Once Camp+Space allocations have finished, Camp members decide between themselves how to use the beds in their adopted space.
Why?
It's a more decentralised way of allocating beds
Feels more 'fair' - Camps will be expected to offer something back to the community in the space they adopt. Members decide which Camps get the spaces themselves. 60% of members (hopefully) won't feel disgruntled about paying for someone else's bedroom, since they'll also benefit from the spaces via joining a Camp, or enjoying the offerings of a Camp
Burners are generally pretty good at self-reliance, and it's unusual for indoor sleeping spaces to be provided in the first place. Many people won't want to sleep communally anyway, and will have their own setup, be it a tent, van etc.
That's it - now what do you think?
Fran Ellis Thu 2 Dec 2021 6:19PM
Hey Gus, to see previous versions of the proposal, click the little clock symbol with an anti-clockwise arrow (see pics below)
Fran Ellis Thu 2 Dec 2021 6:32PM
I hear your point re. PE teams! I think we could somehow make sure that 100 adults all have the opportunity to join a camp. Not sure HOW at this stage but off the top of my head, a spreadsheet with all the Camps, and a list of available spots in the Camp under each one. We make sure there's 100 (adult) spots in total (since small people will be in the Camp of their guardians).
[In case you still can't see previous versions of the proposal, here it is in a nutshell: The original proposal was basically to save the roundhouse as a communal space and allocate the 40 available sleeping spaces via a lottery. The counter proposal (Sam) was to gather bed preferences at the point of memberships sale, and allocate memberships only to the first 40 people who state a hard preference for a bed/sleeping space. The rest being allocated to those who will sort their own setup.]
Gus Thu 2 Dec 2021 6:36PM
I have now travelled back in time thanks to your earlier screenshot.
Going to consider this further on the way home.
Sam Lee Thu 2 Dec 2021 11:07PM
Agree with the new proposal, let's do it. I've been sitting here for an hour thinking it through and I can't see any way that it isn't the best option.
I can see an AP on the horizon - "Camps"
Also, another site visit.
Iona Steen Fri 3 Dec 2021 10:05PM
Like the proposal
I think we should also explore brining our own larger spaces and putting them on the camping field
I can ask pam (site owner) if that ok
Sam Lee Fri 3 Dec 2021 10:26PM
There isn't an abundance of space in camping (picture 1) but there is plenty of space near to the roundhouse (picture 2)
Fran Ellis Sat 4 Dec 2021 12:31PM
The space near that roundhouse looks RIPE for a large structure :p
Sam B Wed 5 Jan 2022 12:06PM
We will bring the rainbow gazebo which is 4.5 x 4.5m and has 2 sides
Gus · Thu 2 Dec 2021 6:02PM
I canne see the original proposal. I have tried clicking around (click click click), but I can only see the new one.
Reading this made evoked a feeling of getting picked for a team in PE at school and being last choice, ha. I think the new proposal handles beds, but as a bonus communal spaces well. I don't know what the weather will be like, but if it's a miss, then having spaces to hang out indoors will be key.
If there was to be any allocating I feel that it would be fair to provide a bed to those that need them for health/ other reasons. Defining the reasons would be another task, then a lottery for the rest, where it is merely a preference.