Minutes

Our workgroup met after some technical issues on 5/4/21 at 5pm Pacific Time

In attendance: Tom K, Dean H, Michael F, and Dennis D.

It was agreed that Tom would be the workgroup leader.

Discussion on Tom’s presentation posted on Loomio. It's also attached. Decided our workgroup will review, revise, and collaborate about the presentation by Tom.

Decided to develop a PR slide as well. 

Discussion on developing presentations we can present to regions/zones/….. Inviting Regional PR & H&I chairs or committee members also ASC chairs if there is no regional committee (sub) chair available for that region. Michael suggests reaching out to others and bring in outside folks.

Dennis has a PPT and videos from his region on H&I to share with our group.

The vision is to put together valuable presentations with various ways to carry the NA message when we are stopped at the gate – e.g. Tom explained about reaching out in other ways than the front door when NA is not welcome. For example Reentry managers, speaker CDs etc.

PR & H&I material to go on the WSZF resource page.

The meeting ended around 6:15 or so. It has been decided we will meet on May 18th at 5:00pm as that is our polled time slot; perhaps meeting weekly after that until we have a plan to post.

These notes are 99% Dean with tiny additions from Tom 'the peanut gallery'.

Hugs to all

Hi Group: I'm so bummed out that none of the dates chosen are dates I can rearrange to make it possible for me to be in attendance. :( This is all going way too fast, I can't even seem to catch up on the many thread notices. My work schedule is insane right now and in the foreseeable future. I'm so interested in this and when I go back to read emails there are another 5 lol I super appreciate these lengthy notes. I'm hoping to catch up with you guys soon. Keep me in this group please. Tom Im wondering if you have June 13th at 5 pm open to doing a Workshop for our BTWSP Group Here in Sierra Sage? Just call or email me and I will too. Thanks, Everybody!! ILS, Sheryl AD Sierra Sage 775.379.6486

I'm totally happy to do a workshop at 5 pm Pacific time on Sunday June 13.
Yes we are moving fast but I think that's good in that there is a lot to do. Also conditions due to Covid are changing.

Thank you Thom I will call you soon

Meeting: 5/18/21 Tom, Michael, Dean, Tina. 5:00pm

1) Any review feedback on the presentation "Bringing the NA program Online to Jails and Prisons"
[Dean says to capitalize Jail and Prisons and I agree]

Discussion on this issue.

Jails/Prisons/PR & H&I. Discussion on PR presentations in conjunction with H&I. Many places having issues getting in some are not; varies. Get PR & H&I & Behind The Walls folks to them all together (or how #).

2) Change our Workgroup/Subgroup name?
What do people think about changing the name of the group from "PR and H&I has Shut Down" to "Revitalizing PR and H&I"?
While the original name certainly describes the problem, it's not what we are doing.  

Discussion on this issue.

Change the name to Revitalizing PR and H&I. Agreed.

3) PR materials - Dennis you said you had information on PR, can you please share?

Discussion on this issue.

Put together a presentation on PR ideas. Example: how to do a PR video. Talk to Wilvena (NEZF); how she brought her Region & Zone back to life with PR (clarify as PI). Gather materials for PR (PI) and bring back. Resources tab in our Zonal website to put materials in for PR, website, phone line, best practices, meeting, etc. Contact all Regional PR if no regional get ASC folks involved. Provide an open forum meeting to collaborate about what their needs are and share best practices. Tom to get a tab on the resources website portion.

Michael F. to talk to Dave and Biff to get PR material.
Tom to talk with Dennis D.
Dean and Tom to talk with Wilvena

4) Presentations or material for a presentation? A collection of link?

Setting up a place on WSZF.org in the Resources tab to share PR/H&I material

We can talk to the IT group about this.

Discussion on this issue.

Tom to get with IT and get the resources tab set up.

5) Discuss how we would have interested H&I and/or PR people meet to discuss best practices. Who do we invite? How do we schedule it?

Discussion on this issue.

Discussion to invite PR, H&I, BTW all regions and ASC’s – invite them all. We want to put in PR, H&I, BTW, Phone lines, etc. Where do we put effort – discussion to invite and gather information? Goal is to provide ideas and spark enthusiasm, not to say how anyone should do it.
How do we schedule it: suggestions flyer, call them, pick a date. Pick a date and make a flyer. Not conflicting with NAWS CP meetings, webinars.

6) Our deliverable is an Action Plan: What, who, when, how much $, and who monitors.
We need to all start writing this.

Discussion on this issue.

Tom will start us up in our workgroup and we can add. Starting a thread: Action Plan! Update! J

I also want to say for the folks that can't make it whatever the reason but want to contribute, please feel free to grab an agenda item or contribute a new one and start a new tread in this subgroup to discuss it via text. You are totally a part of the group and I want to have all voices heard.

Next Meeting June 1st Tuesday 5:00pm. 857 2631 9150 password 459035

 Big thanks to Dean for taking Minutes

Minutes for June 1st

Attending: Dennis, Tom, and Dave

Agenda Items in Bold:

“Bringing the NA program Online to Jails and Prisons” has been reviewed and is ready for our group to approve. Any last minute corrections or additions?

No additions or corrections. Presentation approved.
Tom is presenting this to Sierra Sage June 13.

Action items status:
    Dean - getting a presentation to the various parts of the Zone invited and scheduled

We’ll wait for Dean, she had an emergency call from a newcomer.
Dave mentioned we need to get a size estimate so we know if we need to increase the Zoom account should we space for more than 100.

Tom – Talk to Wilvena and Dennis about PR material      
Tom – Start a draft of the PR Presentation

Tom talked to Dennis and Wilvena. Received 4 presentations from Wilvena which were reviewed along with others and a draft presentation was put on Loomio for review. It’s an early draft and we all agreed it needs more material. Everyone is encouraged to provide additional input, Tom to collect and add to the presentation.

Tom – H&I and PR Material to the WSZF.org website

Some PR and H&I material placed on the WSZF website [Thanks Eric!]
We will need to add more but this is now a real repository for Zonal service material.

First draft of our workgroup Action Plan – Input?

This was discussed but given the small attendance, we did not take a vote to approve it.

Who wants to do the PR presentation?

Dennis volunteered to do the PR presentation. He will be reviewing it carefully. Tom to do the H&I.

New business:

We also discussed getting Behind The Walls presentation material, both the recruiting type and the training of volunteers type. This needs to go on the website.

We talked about PR material for giving a presentation to a VIP – Warden, Judge, Hospital executive, political figure. Essentially how to do a 5-10 minute presentation to an individual that we want them to do something for NA, such as approve an H&I panel or have all EMTs at the hospital have NA meeting schedules for OD cases. Some notes are posted on the WSZF website. Do we need more on this?

New Action items

Continue review of the Action Plan and the PR presentation – Everyone
Schedule two presentations meetings – Dean
Continue to collect H&I and PR material for the WSZF website – Tom (and anyone else)

Schedule next meeting

Given the low attendance and the fact that we are supposed to be done by June 19th, we decided to meet next Tuesday at the same time.
Tuesday June 8th at 5 pm Pacific Time.

I also want to say for the folks that can't make it whatever the reason but want to contribute, please feel free to review the posted material or contribute a new material. Consider starting a new thread in this subgroup to discuss it via text. You are totally a part of the group and I want to have all voices heard.

Hugs to all!

Please see the attached Meeting notes 6/8/21 and the Proposed Action Plan for the zone. Thank you all for being wonderful.