European Pirate Party
1) TUTORIAL ON VOTEIT
We've organised a tutorial session of the VoteIT platform, where the next Council Meeting will take place, destined for everyone (the board, delegates, and any volunteers).
The tutorial will take place next Sunday the 14th of May at 14.00 h (CEST) at the PPEU channel of the German mumble :
- Server: mumble.piratenpartei-nrw.de
- Port: 64738
We'll have the failsafe of the PIRATA.CAT mumble if by any chance the first one is down:
- Server: veuip.pirata.cat
- Port: 64738
Please try to attend to ensure a smooth running of the Council Meeting or, if this is not possible, to at least send someone else who can get familiar with the platform and transfer that knowledge to the rest.
We recommend that you register to the platform and create your user in advance.
2) VOLUNTEER SEARCH
The board is looking for volunteers who can help out drafting the first version of the Rules of Procedure that we will use in the Council Meeting, and which will be discussed for any ammendments and approved from the 25th-28th of May.
The board is also looking for volunteers to chair the meeting.
Please spread the word among your members and colleagues who might be willing to help.
3) NEW BOARD
The deadline is due and the Board hasn't received any nomination at all for new board members.
Our statutes say:
"(3) All nominations shall be done at least a month prior to the meeting at which the election takes place."
However, it later adds:
"(7) The Council may decide on additional rounds of voting and the admission of new candidates, if a position could not be filled."
The current Board recommends that the Council decides during the Meeting to hold those additional rounds of voting and admission of new members in order to have at least a minimal new board and hence be able to function as an organisation.
It also strongly recommends the Council Members to actively look for candidates to nominate at that time.
4) QUORUM AND COUNCIL MEETING AGENDA
We don't need to meet a particular quorum to elect a new board, discuss to postpone the fee payments, or other matters, but we do need a quorum of 2/3 of the "MEMBERS ENTITLED TO VOTE" in order to approve statutes amendments. However, our statutes also say that the members who do not meet their financial commitments will lose all voting and speaking rights within the organs and bodies of the association (although the Council may allow them to delay/relieve their anual contribution). Therefore, the Board proposes to move the Membership Fee discussion to the beginning of the meeting, because this will determine which members can vote and whether we have a quorum or not.
New proposed agenda:
* Opening of the meeting (25th of May)
* Rules of procedure (25th-28th of May)
* Membership fee (29 of May-1st of June)
* Decision on changes of statutes (2nd-9th of June)
* Election of board (10th-12th of June)
* Admission of new members (13th-14th of June)
* Closing of the meeting (15th of June)
5) MEMBER ATTENDANCE TO THE COUNCIL MEETING
At the moment, we have received confirmation of attendance from the members in the list below:
- PPFR (verified delegate)
- PPIS (verified delegates)
- PPCAT (verified delegate)
- PPDE (verified delegates)
- PPHR -> Domain does not work anymore. Previous board members report it is currently inactive.
- PPES (Pirate Confederation)
- Young Pirates of Europe
- PPJP -> domain does not work anymore and emails are bounced back (but since they an observer member, at least it doesn't count in the quorum)
Please, send a list of your delegates (and a link to you party's official decision) as soon as possible if you plan to attend the meeting.
6) COUNCIL MEETING PUBLICITY
It would be great if you could promote the event by sharing these posts in your social media, specially if you have colleagues in member parties who haven't confirmed their attendance.
Don't hesitate in writting back to us if you have any inquiry regarding the Council Meeting or any other matter.