Wed 14 Dec 2016 6:00PM

Time to fund OuiShare activities for 2017!

F Francesca Public Seen by 21

Hey everyone, in accordance with what was agreed last year, it’s time to fund our general operational costs for 2017.

To get an easy overview of the full budget, you can look at this spreadsheet. Behind each activity, you can see the direct link to each bucket on Cobudget, labeled [GL 2017] to fund all these activities.

Overall, all activities and budgets remain the same as in 2016, with the exception of a few new roles. Read more about these in the section below.

In 2016, 100 % of these costs were funded by OuiShare France, however the aim is that as we have more communities with financial resources, this % goes down and distributes itself among more communities.

Even if only symbolic amounts, it would be great if our other communities with legal structures, Spain, Germany and the UK could add some funding. Individuals can too, of course!

Outlook: as you may have seen, I launched the following proposal for us to find more resilient ways to fund our global activities through paid memberships.

Next steps:

  1. Read & comment: Have we forgotten any critical activity that needs to be added? Is there something you don’t agree with? Add your general comments about the budget here on loomio, and activity specific comments next to each bucket.
  2. Fund: I suggest that all communities who intend to contribute funding have a meeting to agree internally how you would like to distribute your funds, and then do so by December 31st. OuiShare France can give about 30 000 € to the global budget, and will add its funds after that, so we can simply fill up the remaining buckets.

What activities are we talking about?

All these buckets concern infrastructure, resources and activities that are used by all OuiShare communities together. They part of our commons. You will notice that most of these concern communications in English and tech infrastructure.

This includes:

  1. Communications in English: social media, newsletters and our online magazine
  2. Our website and tech tool costs, tech & web maintenance / support. Examples: Website hosting, Mailchimp account for newsletters, Soundcloud pro account for OuiShare Radio.
  3. Financial & operational support to ensure the above activities continue

I’ve put up buckets for each of these activities individually, so that communities can use funding to express how important they think each of these activities are. If something is not seen as relevant by anyone, this would be a sign that we should stop the activity.

POINT OF DISCUSSION: Ypu will notice that the only communications we are funding “globally” are English ones. Till now, we could say that this has been a strategic choice of OuiShare to have a strong international presence and be accessible to people from anywhere in the world. This means that the financially stronger communities are subsidising English comms for all the small communities that do not have the means to fund communications in their language and keep local members informed (i.e. Portugal, Sweden, Netherlands, Eastern Europe, Lebanon, etc). Does this rational make sense? Let’s discuss!

New coordination roles added

There are some new roles you will find in Cobudget that I propose to add for 2017, which are part of the general topic of “Global Coordination”.

  • Global Ops team Facilitation: Lead & Support the process of renewing / ending contracts for all team members of the global ops team + ensuring people are replaced when needed. Facilitating retrospective and feedback with each team member. // Work that happens once annually.
  • Cobudget Steward: a person that makes sure our cobudget is “clean” and supports administrators with tracking, training and onboarding new users // http://cobudget.co/#/buckets/416
  • Website Steward: a person who makes sure the OuiShare Website is functioning and regularly updated with current events, projects (by reminding community members to do so and informing tech maintenance team if necessary).

Inspired by Enspiral, I think we could call everyone working on these things the OuiShare Ops team.

Important, to be differentiated:

  • Some roles are remunerated, others are not
  • Some activities happen once annually, others are ongoing
  • One role cannot only be held by one person. We can recombine roles based on people’s time and skills so that one person can also have several roles (this is an effort to make roles less bound to specific individuals and make it easier to find replacements).

I propose that the guideline to decide when an activity is remunerated by default or not, is whether the activity is 1) critical for OuiShare functioning operationally or 2) just nice to have or about improvement (vs. sustaining). This includes governance!

See the image I attached to visualize what is meant!

Background on why I’m proposing this evolution

To give the brief overview, here is the evolution I see in the area of global coordination that we have gone through:

  1. We realize we need to verbalize and fund thus far unexpressed roles and thus create the roles of community and global coordination – August 2014
  2. After 1 year we realize it does not work and is leading to Core Overload - June 2015
  3. We distribute community & global coordination, and as a first test, do not replace it by anything other than a resource hub for the time being – November 2015
  4. PRESENT: The distributing of community management and onboarding is working quite well and is a work in progress, but there are roles within the area of global coordination that will not happen and are needed for OS to function that I think we need to verbalize. These roles may not all need to be funded, but it is important that they are at least defined and attributed to individuals.

[Read more about steps 1 -3]((https://www.loomio.org/d/xQeZvliG/summit-reflections-restructuring-of-global-coordination-from-fran)

All Connectors should have already received access to Cobudget. Search your inbox for an email from Cobudget if you have never registered. If you do not find it, send me an email.


Antonin Léonard Wed 14 Dec 2016 6:23PM

Thanks Fran for this amazing work that is critical for OuiShare's furure. I trust your recos 100%


Luis Tamayo Wed 14 Dec 2016 7:04PM

Tnank you Fran, it´s really sound good, congratulations! :clap:


Simone Cicero Wed 14 Dec 2016 8:33PM

Overall makes great sense. How can we (at the periphery) help?


Francesca Wed 14 Dec 2016 8:59PM

Let us know if you see any inconsistencies, activities that are missing that you think are important....and contribute to funding as an individual, if you would like to :). I am guessing we may be lacking some funds to finance everything on the current list, so I was thinking that we may be able to crowdfund the rest from Connectors who have the means to put into the pot!

In a way, this could be a first stage of membership contribution to help cover global costs.


Poll Created Wed 14 Dec 2016 9:02PM

I've read this post and added my potential comments to the global budget Closed Sat 31 Dec 2016 9:01PM

by Francesca Tue 16 May 2017 9:04PM

All buckets have now been moved to funding and are ready to be filled :)

All communities and individuals who would like to contribute ot them are asked to please do so now!

Give a green thumb up if you've read this post and shared your potential comments and feedback!


Results Option % of points Voters
Agree 100.0% 12 BJM AC A JM LT MB M N ED MP MW
Abstain 0.0% 0  
Disagree 0.0% 0  
Block 0.0% 0  

12 of 80 people have participated (15%)


Juho Makkonen
Mon 19 Dec 2016 9:07PM

I read the post, nothing to comment though :)


Khushboo Balwani Thu 15 Dec 2016 6:38AM

Great work @francesca as usual, very precise and clear, thank you! It all makes sense and I totally agree as more individuals and communities start contributing the more distributed and sustainable we will become. I really hope to do it myself by the second quarter of the next year as things are shaping up really well in Brussels.


Justyna Swat Thu 15 Dec 2016 8:10AM

@francesca maybe we should think about the budget for the ouisharfest.com website "general update" here or is it already included?


Francesca Thu 15 Dec 2016 11:44PM

Nope it is not included in this. I agree it is super important, but since it is not critical for the operations of ouishare, I suggest it be funded via cobudget (see the image I made). Does that make sense?


Francesca Fri 30 Dec 2016 5:34PM


  • Due to the current evolution of OuiShare Mag and the fact that our editor Arthur de Grave is transitioning out of his role, there is still some unclarity on what work will be done or most needed on the mag in English. OuiShare France is willing to continue to allocate 6 K € (as last year) to online communications in English in general for 2017, however leaving it open which exact activities and people will be financed from this pot.
  • I've added 3 K € for the second international summit, which will take place in Munich, which still need to be raised though (with the current budget estimates, we won't have enough to fund this yet).
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