Loomio
Fri 24 Jan 2020 4:17PM

Reboot

GS Guido Stein Public Seen by 88

Hey folks, I think we need to start discussing what the process is for selecting the next FOSS4GNA location and organizers. Let start off by brainstorming.

Please respond to this email with the way you think the selection process should occur. Once we have all shared our ideas we can have a kick off meeting to discuss this and begin working on 2021.

-Guido

JG

Jody Garnett Fri 24 Jan 2020 6:17PM

I would like to gather folks that a commitment to foss4g on the continent. Was thinking by starting with OSGeo chapters, GIS groups, Universities ... that have held a regional event on open source mapping technologies. This would allow folks like CalGIS, or Red Cross, to take part, .. , and would exclude some of the smaller OSGeo chapters that just meet for “GeoBeers”.

There seems to be two good approaches:

a) separate venue from organizing team,
solicit bids from hotels and conference centres, shortlist and select based on a balance between vendor costs and travel costs for attendees.

b) accept bids from competing teams (open invitation, starting with those who have expressed interest in the global event).

My priorities are on outreach and strengthening our community, so I really want to hear from everyone here.

MV

Marc Vloemans Sat 25 Jan 2020 8:57AM

Hi all,

My two cents;

  • have conference call to sync on who is to write a draft Call for Interest/Proposal/other term.
  • determine our conditions
  • publish concept and get feed back from committee and finalise
  • publish/broadcast etc
  • wait ...

Vriendelijke Groet/Kind regards,
Marc Vloemans

GS

Poll Created Mon 27 Jan 2020 3:47PM

Approach to selecting next event Closed Thu 30 Jan 2020 3:03PM

Hey folks,

Jody has suggested two potential ways to select the next location and I would like to get others to input on this. Please vote and feel free to write any other feedback about this, as you see fit.

Here are the two options in short:


Solicit bids from hotels and conference centrers

  • shortlist and select based on a balance between vendor costs and travel costs for attendees.

Solicit bids from competing LOC teams

  • open invitation, starting with those who have expressed interest in the global event

Results

Results Option % of points Voters
Solicit bids from competing LOC teams 100.0% 4 JG GS JH JJ
Solicit bids from hotels and conference centers 0.0% 0  
Undecided 0% 4 DB MV RE EP

4 of 8 people have voted (50%)

GS

Guido Stein Mon 27 Jan 2020 3:48PM

Solicit bids from competing LOC teams

I like the way that this is done with the global event. I don't know how sustainable this is?

JH

Jim Hughes Wed 29 Jan 2020 7:17PM

Solicit bids from competing LOC teams

Am I right in understanding that this approach is the one which has been used commonly in the past?

DB

David Bitner Mon 27 Jan 2020 4:02PM

I definitely vastly prefer the solicit bids from LOC teams as I think they lead to much better events with far more of a local feel and have the side effect of helping to build local communities. That being said, I agree with Guido's sentiment questioning the stability. I'd love to see a hybrid where we look for communities that have interest, but rather than having them bid, we have them work with us to help with bids from hotels and conference centers so that the "buy in" for a local team is much lower.

GS

Guido Stein Mon 27 Jan 2020 4:21PM

Bitner,

Awesome feedback, can you please use the loomio polling tool to make it clear that is your position. :)

https://www.loomio.org/d/94PB8O37/reboot/3

DB

David Bitner Mon 27 Jan 2020 4:46PM

Hah, I didn't vote because I felt that my opinion split the difference and didn't fit either option!

MV

Marc Vloemans Mon 27 Jan 2020 10:04PM

I prefer to have LOCs to bid. It shows commitment, whereas otherwise we have to assemble an LOC and keep it motivated. Skin in the game!

JG

Jody Garnett Mon 27 Jan 2020 10:52PM

I prefer LOC from a community feel point of view (and that got my vote). I figure it is a risk (not many activities/motivated groups), and not great fit for outreach (hard to go new places), ...

But totally a risk I am willing to take :)

DB

David Bitner Thu 30 Jan 2020 2:13PM

@Jim Hughes the NA event under the LT umbrella went directly to venues for bids. In the case of Raleigh - the Raleigh community saw that they were on the short list and they actually back-doored some pressure to make their venue more desirable. DC, Minneapolis, and San Diego were definitely led by the community that wanted to bring the event there, but all in essence were bid-free and selected by being the only hand raised in the room. The international event has always been selected by competing LOC's.

GS

Guido Stein Tue 4 Feb 2020 1:34PM

Based on the velocity of the conversation and the poll it may be time to meet to write a selection process document and begin the process for 2021. I will send out a date selection next week, as this week is already crazy for me. Please feel free to share information about what you think should be included in the document through this thread.