Tue 10 Apr 2018 9:21AM

Board meeting April 12th 2018 agenda

JH Jon Harley Public Seen by 285

12/4/2018 at 7.30pm

  • Agree chair
  • Apologies
  • Minutes of last meeting
  • Matters arising not on this agenda
  • Change of registered office
  • Report on enquiries to the board
  • Financial report (Jon)
  • Accountant (Jon)
  • Directors report for AGM/CIC regulator (Brian; draft circulated on 8 April)
  • Membership drive for organisations (Brian)
  • Membership report (Gregory)
  • Geomob (Adam)
  • App (Adam)
  • Decision on membership fees (agreed by email)
  • Elections process (Jon; proposal circulated on 30 March)
  • Liaison with OpenData Manchester for AGM (Rob)
  • Activities/workshops/timetable for 19th May
  • Newsletter
  • AOB

Brian Prangle Tue 10 Apr 2018 2:14PM


Please add Change of Registered Address to the agenda please (Andy R is moving)




Gregory Marler (former Director) Wed 11 Apr 2018 12:15PM

Along with 19th May event: website booking system/publicity?


Gregory Marler (former Director) Thu 12 Apr 2018 7:27PM

Draft minutes...

OSM UK CIC, Board Meeting

Brian (chair)


= Minutes approved =

= Matters Arising =
Not had terms of engagement yet. Should follow up after AGM etc.

Brian to check up on the consultants enquiry

== Reports on enquiries to board ==
One from Microsoft, about open data. More details later but likley after June. Happy for Rob to continue and await their proposal.

ODI contact about a grant, all directors still needing to read it properly.

Brian approached via Mapbox about a drone company. They operate training and compliance programmes. Likely to turn this into an OSM UK working group about drones.

== Finacial report ==
New coporate member signed up but not invoiced. A couple more members.

For finances, should have everything in order for filing.

How is money for the camera rental being managed. ACTION: Jon to ask Rob.

Post-meeting clarification from Rob: Money for camera rental is paid in to our PayPal via a webpage (unlinked so as to not have people pay without first contacting us). I then send it and pay the return postage with my own money. Finally I claim this back from OSM UK as a bank transfer (via Jon). [Jon confirmed he has seen the payment come in]

== CIC Annual Report ==
Brian thanks us for feedback.
Question: circulate it in same form to members, or just extract the report. Suggested the latter, as the form doesn't offer anything else.

== Corporate members ==
Need to focus on list of orgs to contact and add extra ones

== Membership report ==
69 members now. That would make quorum be 7. Deadline to sign-up and get voting rights is 20th April, fast approaching.

Members fees should be discussed later, when we have time before AGM 2019.

== App ==
Nothing new to report

== AGM Voting ==
Some confusion, about when and what resolutions can be proposed.
More worried about getting any nominations for board.
ACTION: each director to write a sentence about "what being director has meant to me & to the community"
This could go in newsletter to encourage people.
Brian: propose we address more than 2 nominations (how to handle), after nominations close.
Jon: propose next board be 1st Thursday (3rd May) for various reasons/help.
Proposal of meeting date ageed.

== AGM Planning ==
Do we need materials/equipment?

ACTION: Greg to discuss sign-up method. Planning. Greg will make thread in Loomio (public).

With activities, workshop, timetable to discuss too.

== Newsletter ==
Jon: wanted to publicise the AGM, as discussed already. Needs to be in next 7 days.
Brian: Everybody get your director sentences in, so Rob can include that.

== AOB ==
Registered address needs to change, need a new one.
ACTION: Brian to ask about options, including asking Andy.

Meeting finished 20:25.


RobJN Thu 12 Apr 2018 10:01PM

Thanks all.

Money for camera rental is paid in to our PayPal via a webpage (unlinked so as to not have people pay without first contacting us). I then send it and pay the return postage with my own money. Finally I claim this back from OSM UK as a bank transfer (via Jon).



Jon Harley Fri 13 Apr 2018 9:39AM

Thanks Rob (and now I remember there was a paypal payment of £11). I think it would be good to minute that process in place of "Action: Jon ask Rob".
Adam didn't make it so "late" can be removed
AGM voting, I believe we agreed to my proposal of bringing forward the next board meeting? So should be minuted as "agreed".
Apart from that, minutes OK with me.


Gregory Marler (former Director) Fri 13 Apr 2018 2:03PM

I edited my post with those points Jon.
We just need to make sure Rob and Adam notice the 3rd May for our next directors' meeting.


RobJN Fri 13 Apr 2018 10:01PM

I noticed that we are a bit behind with minutes on osmuk.org. Hold on... February was created as a page but not linked to, so I have done this now. Need March adding now approved.