AGM 2020 location and venue ideas
Another year means another AGM. This itself is usually a short 30 minute affair to vote for new directors and other motions raised, with all members invited to attend and vote. Last year we were at Newspeak House in London and linked in with a wikidata meetup that followed.
Suggestions and ideas of venues please for May-July period.
When should we hold the AGM 2020?
time poll by Jez Nicholson Closed Fri 14 Feb 2020 1:02PM
We are looking at Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June. Dependent on venue availability, and other unpredicted factors
The aim is to hold it in Leeds. We can't please everybody as it depends on a number of things....but please give us an idea when you can and cannot attend. These are Fridays, Saturdays in May and early June, plus Spring Bank Holiday Monday 25 May
Results
| UTC | Votes |  | |  |  | |||||
Fri 1 May 2020 11:00AM | 2 | |||||||||
Sat 2 May 2020 11:00AM | 4 | |||||||||
Fri 8 May 2020 11:00AM | 3 | |||||||||
Sat 9 May 2020 11:00AM | 4 | |||||||||
Fri 15 May 2020 11:00AM | 3 | |||||||||
Sat 16 May 2020 11:00AM | 5.5 | |||||||||
Fri 22 May 2020 11:00AM | 0.5 | |||||||||
Sat 23 May 2020 11:00AM | 2.5 | |||||||||
Fri 29 May 2020 11:00AM | 2 | |||||||||
Sat 30 May 2020 11:00AM | 5 | |||||||||
Fri 5 Jun 2020 11:00AM | 3 | |||||||||
Sat 6 Jun 2020 11:00AM | 5.5 | |||||||||
Fri 12 Jun 2020 11:00AM | 3 | |||||||||
Sat 13 Jun 2020 11:00AM | 5.5 | |||||||||
Fri 19 Jun 2020 11:00AM | 2.5 | |||||||||
Sat 20 Jun 2020 11:00AM | 5 | |||||||||
Fri 26 Jun 2020 11:00AM | 3 | |||||||||
Sat 27 Jun 2020 11:00AM | 6 |
9 of 72 votes cast (12% participation)
RobJNTue 4 Feb 2020 1:50PM
I would struggle to make any of the Friday options. Why not offer the Sundays?
Jez NicholsonTue 4 Feb 2020 1:56PM
May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me....
Jez NicholsonTue 4 Feb 2020 1:59PM
May 8 is Bank Holiday too. It takes me 4hrs on the train to get to Leeds, so afternoon only for me.... Thought Sundays may be harder for travel and venue, but add them if you disagree
Tony ShieldTue 4 Feb 2020 2:17PM
8 May |
Friday |
Early May bank holiday (VE day) |
Moved from a Monday to a Friday
Tony ShieldTue 4 Feb 2020 2:18PM
8 May |
Friday |
Early May bank holiday (VE day) |
Moved from a Monday to a Friday
trigpointTue 4 Feb 2020 6:13PM
Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.
trigpointSat 8 Feb 2020 5:38PM
Fridays will mean taking holiday for I suspect most of us, except 8th May. Sundays suffer from poor train services so would mean longer journey times.
lakedistrictSun 9 Feb 2020 10:27AM
Fridays might be OK, Saturdays probably better. Not sure on specific dates yet.
trigpointSat 15 Feb 2020 3:12PM
Can we make a decision. I and others are holding off planning other things.
RobJNSun 16 Feb 2020 3:46PM
Hi @trigpoint - we need a volunteer to contact Stuart at ODI Leeds to check room availability on those dates that proved popular above (i.e. those days scoring 6+ if you manually add Brian's scoring in). June gives us more time to prepare than May so that would be my preference.
trigpointMon 17 Feb 2020 7:18PM
I agree on June, but based on Brian's comment I have chosen June 13th to lead a walk, so no longer available on that day.
Robert WhittakerTue 3 Mar 2020 10:27AM
Just wondering if there's been any progress on the dates here, as I'm looking to arrange other things around May/June now? Do we know if it will definitely be one of Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June (as mentioned above)? Many thanks.
Jez NicholsonTue 3 Mar 2020 12:03PM
Hi Robert,
I am finalising a booking for Leeds on Saturday 27 June as we speak.
Format TBD. Suggestions for activities welcome. Combining with a guest group worked well for the last two years so that would be my starting point.
Brian PrangleSun 8 Mar 2020 3:31PM
Hi JezHave we signed a contract yet? The Quakers Friend Meeting House Leeds is about half the cost. Activity Item:quarterly program plan for teh next year
Brian PrangleTue 17 Mar 2020 10:07AM
Given that June may well be peak coronavirus epidemic in the UK. I think we should cancel our AGM as a physical event
Tony ShieldTue 17 Mar 2020 11:24AM
I think Brian is right. A video conference will be suitable replacement - I have used Skype and Cisco for meetings - but I dont know the cost. Any other video conference solutions known by anyone? Free is best.
Jez NicholsonTue 17 Mar 2020 7:54PM
Totally agree. I have cancelled our booking with ODI Leeds and am now researching online events.
The AGM part is fairly straightforward, but what we decide to do as other activity is totally open.
The obvious choice is signing up some presenters. It has the benefit of being predictable, and people don't have to interact if they don't want to.
The other side could be some form of interactive discussion, or a simultaneous mapping activity, or a workshop. Takes more organisation, is less predictable, but could be more fun.... suggestions welcome...organisers even more so..
- Jez
RobJNSat 8 Aug 2020 10:50AM
It is clear that it is going to be a challenge to hold an in-person AGM this year. As such we will proceed with an online AGM. More details coming soon.
Brian Prangle ·Tue 4 Feb 2020 7:22PM
I give up! I can't make May8,9,16 Jun 13