Bristol - gives folk from Wales and the South West a chance to attend . Not too difficult for Midlanders and Londoners either. Sorry about everyone esle but wherever we pick someone will have a long journey!

Bristol. Leeds. Aberdeen. The Isle of Man. Online? Selected randomly?! (we will turn this into a poll soon). Bonus points if someone has a group/venue to offer

I have some nice venues in Newcastle & Durham that I should be able to get free of charge. There would be interested people in a set of talks related to OSM and there's plenty of tourism/mapping to do in the North East.

I'm unlikely to be available for the first half of July (SotM in South Africa)

It may be worth contacting Simon Redding in Chesterfield. He is director of a social enterprise Monkey Park which has meeting space close to Chesterfield station. The East Midlands Group is extending it's range to include York & Leeds this year (in part because SomeoneElse is now Leeds based, but also because Sheffield links have grown) and we are planning a meeting in Leeds later in the year. For this reason I'd favour Leeds if possible.

With regards to Leeds we should talk to Chippy & the open data organisation that is based there (I'm likely to get names mixed up if I say them right now).

Hi. I work with data at the Open Data Institute Node in Leeds (ODI Leeds). We have an events space and I'm sure we would love to help. I'm not sure how big the AGM is expected to be but we often have events with 50-100 people. More info on the space at https://odileeds.org/services/events/

Is there any chance you could narrow down the date a bit, even if it's just two or three likely options? I'd like to attend, and it would be useful to know some possible dates as soon as possible to try to keep free from other commitments.

I give up! I can't make May8,9,16 Jun 13

Can we make a decision. I and others are holding off planning other things.

Hi @trigpoint - we need a volunteer to contact Stuart at ODI Leeds to check room availability on those dates that proved popular above (i.e. those days scoring 6+ if you manually add Brian's scoring in). June gives us more time to prepare than May so that would be my preference.

I agree on June, but based on Brian's comment I have chosen June 13th to lead a walk, so no longer available on that day.

Just wondering if there's been any progress on the dates here, as I'm looking to arrange other things around May/June now? Do we know if it will definitely be one of Sat 30 May, Sat 6 June, Sat 20 June, or Sat 27 June (as mentioned above)? Many thanks.

Hi Robert,

I am finalising a booking for Leeds on Saturday 27 June as we speak.

Format TBD. Suggestions for activities welcome. Combining with a guest group worked well for the last two years so that would be my starting point.

Hi JezHave we signed a contract yet? The Quakers Friend Meeting House Leeds is about half the cost. Activity Item:quarterly program plan for teh next year

Given that June may well be peak coronavirus epidemic in the UK. I think we should cancel our AGM as a physical event

I think Brian is right. A video conference will be suitable replacement - I have used Skype and Cisco for meetings - but I dont know the cost. Any other video conference solutions known by anyone? Free is best.

Totally agree. I have cancelled our booking with ODI Leeds and am now researching online events.

The AGM part is fairly straightforward, but what we decide to do as other activity is totally open.

The obvious choice is signing up some presenters. It has the benefit of being predictable, and people don't have to interact if they don't want to.

The other side could be some form of interactive discussion, or a simultaneous mapping activity, or a workshop. Takes more organisation, is less predictable, but could be more fun.... suggestions welcome...organisers even more so..

• Jez

It is clear that it is going to be a challenge to hold an in-person AGM this year. As such we will proceed with an online AGM. More details coming soon.