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Mon 25 Aug 2014 7:23AM

2014.8.29 Draft Minutes IC meeting.

J Joum Public Seen by 12

2014.8.29 DRAFT Minutes of the Senator Online INNER CIRCLE group
Conference Call Meeting
Meeting opened: Via:Google Hangouts (Sven on Phone) Time: 2:07
Attendance: Berge Der Sarkissian, LB Joum, Oliver Minter, Paul Martin, Ricky Jefferyes, Sven Wiener,
Apologies: Francois Crespel, Nick Debenham,
Meeting “Check-in”
Minutes of the previous meeting: The previous minutes were passed in loomio.
Reports from Subgroups:
* Administration
Joum - Asked if, in future, the sub-IG meeting could be offset to this meeting by a week to allow
more time to prepare the minutes before this meeting.
Pail – asked Joum to fix loomio pages with heading and members.
Joum – ok
Oliver – has done this for his pages.
* AEC
Berge – has had no contact with the AEC since our last meeting. We have 10 new members.
Joum – are they members of the party?
Berge – officially the executive needs to pass them.
Oliver – Berge has been forwarding me his correspondence.
Joum – reminds we will need to have an AGM
Paul – put under Internal Governance. Paul asked Berge, “is loomio a good platform for
membership?”
Berge – perhaps email is better.
Oliver - Asked what the purpose of putting in loomio.
Berge – explained it is like official method.
Joum – suggested Berge could present a list of new members at the next meeting and we could
'rubber stamp' them as accepted new members.
Berge – Suggested we need to change the party name within a month. An AEC name can contain
up to 6 words.
* Website
Oliver – Membership application live online. Working with Berge to make sure compliant.
Vollunteer form live too. Auto email should go to one person so not confusing who should respond.
Berge – Send to 2 people and understand there is an order for who should respond and the 2nd
person will wait to see if a response is sent from the 1st person.
Joum – said that Oliver needs to determine who the 2 people are and that the 1st person needs to
copy a response/reply to the 2nd person.
MEMBERSHIP APPLICATIONS AUTO EMAIL:
Contact us - 1st Paul, 2nd Berge
Volunteer Form – 1st Paul, 2nd Joum
Membership Form – 1st Berge, 2nd Oliver
Paul – any more for website?
Oliver – yes, Ricky has been editing.
Ricky – told Paul we need a picture and info/
Joum - * Joum said he wants to leave the Website Group.
Oliver – Ok Joum. Oliver estimated 4 people have access to email marketer. Said next drive for
new members will be with the newsletter.
* Newsletter
Ricky – the Newsletter has come to a stop.
Joum - said, “I will get my head around email marketer and work with Ricky on the Newsletter.”
Joum thinks 1st newsletter should be 'dot point' with not too much unnecessary info.
Oliver – Who is manager
Joum – I will.
Oliver – Ricky is support.
* Social Media - ?
Ricky – have Malcom Minks doing twitter. Created a Google Plus Acvcount for SOL. Ricky
contacted Francois and he agreed to manage youtube account. Facebook SOL Public Forum has
increased membership.
* Internal Governance (sub)
Paul – Name change needed for this main group.
Ricky proposed Inner Circle. Said he didn't like the title of 'manager' for groups.
THE MEMBERS OF THE MEETING VOTED TO ACCEPT THE NEW NAME “INNER
CIRCLE”. Passed
Berge – * Berge said he wants to leave the Internal Governance Group.
Paul – Ideas for when to organise an AGM?
Berge – Constitution 9.1 12 to 16 months from the last, which was October 2013.
General Business:
Oliver – Newsletter. 1St should introduce new people.
Joum – perhaps introduce departments and what they are doing.
Berge – likes both Oliver and Joums ideas.
Joum – will try and put together a blend of the people and departments with a picture of people.
Oliver – Ricky has possession of his pic and info.
Joum – will get from Ricky.
Next meeting: 12 September 2014 2pm.
Checkout
Meeting ends: 3pm

P

Paul Mon 25 Aug 2014 9:25AM

Meeting of the general management circle of SOL

Speaking order list. (first name alphabeticle)

  • Burge
  • Francois
  • Joum
  • Nick
  • Oliver
  • Paul
  • Ricky
  • Sven

Primary contact methoud: Google Hangout video conferencing

Back up contact methoud: Phone in number: 03 8672 0100 Acces number 836231#

Check in round (A short time to attune to each other and to the aim of the circle)

Report from each department circle and follow ups from previous meetings
This week we need to review sub group circle membership of each group and here from each circle representative how they are making decisions. (loomio, loomio voting, skype, hangout, oovoo, meet at cafe, email, phone etc) And get that added to the to of there loomio sub group page.

Review, changes, additions to circle membership

general business:

Next meeting: Set a time for our next meeting.

Closing round (A short mesurement and evaluation of the meeting and its results and future agenda items)

P

Paul Mon 25 Aug 2014 9:26AM

Actually Joum is there any way to move this to the internal governance sub group?

J

Joum Mon 25 Aug 2014 9:02PM

Yes, but this meeting is for the core group, so I wouldn't agree to it unless it had the same members. And then I would question (which I have always wondered) why the main group has the same name as the sub-group. Perhaps we should think of a new name for one?

J

Joum Mon 25 Aug 2014 9:04PM

Also, isn't the meeting we are having tomorrow for the sub-IG group? And then another on friday for the core? I think this needs clarity.

P

Paul Mon 25 Aug 2014 10:47PM

Hi Joum, this is for the management circle, our Friday meetings for co-ordination of the sub groups. It is a task of the internal governance circle to set the agenda, remind people the day before and facilitate the meeting. As your looking after the loomio page let me know where it is most appropriate to post it.

J

Joum Tue 26 Aug 2014 3:55AM

Thanks Google Hangout chat Paul. Further on the names. The core group, or top level in loomio, could be the coordinating group.

RJ

Ricky Jefferyes Tue 26 Aug 2014 6:44AM

Each of the circles (sub-groups) have a delegate to speak in the "Inner Circle". At first I was calling the "Inner Circle" the "Management Circle" but I came to like calling it the Inner Circle rather than the Management Circle because each group has chosen a "delegate" more so than they have chosen a "manager".

RJ

Ricky Jefferyes Tue 26 Aug 2014 6:47AM

I just tried to drag and drop the latest diagram here but Loomio just froze up on both my two attempts.

RJ

Ricky Jefferyes Tue 26 Aug 2014 7:13AM

Really, the main Loomio group entitled "INTERNAL GOVERNANCE" should be titled "Inner Circle". The sub-group "SUB Internal Governance" could then be called just "Internal Governance" or something like "Conflict Resolution" as I was discussing on Facebook.

https://www.facebook.com/groups/1553621141533045/

RJ

Ricky Jefferyes Tue 26 Aug 2014 7:24AM

That Facebook group linked above is where delegates should discuss times of meetings. They could even just post there what their circle has been up to and eliminate the need for phone meetings all together.

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